Payroll Coordinator

Key Responsibilities

• Apply payroll principles and procedures related to state and federal labor laws to appropriately calculate pay.
• Apply knowledge of multi-state pay practices and multi-state labor laws, including wage taxation, to compute appropriate tax withholding for regular and supplemental pay calculations.
• Perform full-cycle payroll processing that includes a multi-trade union workforce.
• Monitor system updates for changes in work and residency locations to ensure correct jurisdiction and municipalities are appropriately set up.
• Identify and reconcile all withholding tax issues for the correct allocation of taxable wages by appropriate jurisdictions to ensure compliance.
• Independently process accurate pay for weekly and biweekly payrolls according to processing schedules, ensuring SOX compliance.
• Apply pay reconciliation practices to ensure SOX compliance prior to file transmission.
• Analyze and process confidential payroll information in the production of payroll checks while maintaining confidentiality and judgment in safeguarding the procurement of information for audits.
• Apply knowledge of wage garnishment processing and laws associated with the different types of wage withholding orders received, including research and resolution.
• Prepare, upload, and submit reporting for 401K and HSA filings.
• Research and resolve payroll inquiries and discrepancies timely.
• Process on-demand payments as needed.
• Reconcile year-end W2s and produce W2Cs when required.
• Maintain a variety of payroll information, files, and records to provide up-to-date reference and audit trail for compliance.
• Complete other projects and special assignments as requested by Payroll Manager and/or Senior Management.

Professional Experience

• Associate's degree or equivalent training and education.
• Three to five years of experience processing multi-state payroll.
• Canadian payroll experience is preferred.
• Working knowledge of payroll taxes at federal, state, and local levels.
• Experience using ADP Workforce Now and/or similar payroll platforms.
• High degree of accuracy and detail orientation required.
• Proficient in MS Office with strong Excel skills.
• Strong work ethic and team player.
• Ability to deal sensitively with confidential material and information.
• Strong interpersonal (verbal and written) communication skills.