Payroll Coordinator

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to parse the posting. The posting includes: PCN 689 Position Overview (maybe not needed). Then responsibilities list (many bullet-like sentences). Then Qualifications (list). Then Application Materials (should be removed). Then Statement on Our Mission (maybe part of About the role? Actually "About Merrimack College" is separate. The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content. We have "Position Overview" which could be About the role. We'll create About the role section with the overview paragraph. Responsibilities: many bullet points. We'll put them in

• . Requirements: maybe same as Qualifications? The posting has "Qualifications" list. Could treat as Requirements? The instruction says we can have Requirements and Qualifications separate. We'll put the qualifications list under Qualifications. Requirements maybe not present; we could omit. Skills: maybe we can extract skills from qualifications: proficient with web based payroll and report writing software, Microsoft Excel, basic working knowledge of Microsoft Word, working knowledge of State and Federal wage and hour regulations, ability to work independently, set priorities, meet deadlines, good communication and customer service skills, detail oriented, experience with ADP Workforce Now and ADP I-Reporting desirable, experience in higher education is a plus. We could put those under Skills. Benefits, Pay, Schedule: posting does not mention benefits, pay, schedule. So we should NOT include those sections. Also we need to include any metadata like PCN 689 maybe as short p? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it. So we can include a short p with "PCN 689". Probably include at top before sections. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all responsibilities sentences as list items. Ensure we don't lose any. Let's extract responsibilities paragraph: It's a long block. We'll split into logical items. Each sentence seems a responsibility. We'll create

• for each sentence. Let's copy responsibilities text: "Administer the college’s online Time & Attendance system, ensuring accurate employee time entry, supervisor approvals and timely submission of payroll data. Monitor workflow, identify outstanding approvals, resolve exceptions, and provide guidance to supervisors and employees regarding timekeeping policies and procedures. Independently coordinate and oversee the end-to-end processing of approximately 600 bi-weekly student employees. Compile necessary data, verify for accuracy, and transmit timely to ADP the payroll for approximately 600 bi-weekly student employees. Accountable for collecting student time sheets from supervisors and performing follow up, reconciling hours and rates of pay for all student employees. Enter W4, direct deposit, and accrual coding into the ADP web based system. Compile necessary data, verify for accuracy, and transmit timely to ADP the bi-weekly non-exempt payroll for approximately 150 employees. Accountable for collecting time sheets from staff and ensuring that the hours submitted are recorded correctly. Enter W4, direct deposit, and accrual coding into the ADP web based system when online onboarding does not apply. Collaborate with the Director of Payroll Services to resolve any exceptions and collaborate with Human Resources to process any adjustments to benefits. Maintain accrual balances report and provide managers with employee balances as requested. Compile necessary data, verify for accuracy, and transmit monthly to ADP the Adjunct Faculty payroll for approximately 300 employees. Accountable for collecting Adjunct spreadsheets from the Provost Office. Enter W4, direct deposit and accrual information into the ADP web based system when online onboarding does not apply to new hire. Collaborate with the Student Employment Office to coordinate the timely onboarding of student employees into the payroll system. Audit and track Tax Treaty forms and YTD earnings to ensure accuracy and compliance. Provide YTD tax treaty earnings to Bursar for 1042-S annual reporting. Responsible for verifying and completing any paper tax and direct deposit documents submitted by students. Assist international students with completing the form 8233 (tax treaty exemption) if applicable (approximately 35-45 students). Audit and track YTD earnings to ensure that their earnings do not exceed their tax treaty limit. Provide YTD tax treaty earnings to Staff Accountant and Bursar for 1042-S reporting annually. Work in conjunction with the Student Employment Center to ensure that new student workers are authorized to work and properly set up in ADP. Update and maintain a spreadsheet with all student payroll authorizations received to ensure proper department and rate of pay. Adjust earnings from Federal Work Study to College funds when assigned a different pay type by Financial Aid. Send the Federal Work Study Earnings Report to Financial Aid after every Student payroll is processed. Develop instructional materials for student employee timekeeping best practices each semester. Retrieve payroll reports from ADP’s I-Reports module after each payroll and backup these reports on the payroll server. Provide Fiscal Affairs with copies of the Statistical Summary report and Company Payroll Totals report after each payroll. Produce the TIAA report for Fiscal Affairs. Process manual checks as needed and/or requested by Human Resources. Record information on the Payroll Check Register and record positive pay transactions utilizing online banking systems . Enter Reissue Refund for any direct deposits that were rejected or became stale, notify the employee and record details for Fiscal Affairs . Upon request provide analytical reports to requesting departments using ADP Report Writer. This may entail creating or modifying existing reports. Respond to employee inquiries via email, phone, and walk in regarding earnings, accruals, pay schedule, and WorkForce Now ADP portal access. Provide copies of W-2’s or earnings statements upon request. Complete employment verification requests and respond to requests from private and governmental agencies for current and former employees. Assist the Director of Payroll Services on projects and tasks. For example – assist /create reports with ADP Report Writer, preparation of annual worker’s compensation audit worksheets, attend meetings. Collaborate on ways to streamline tasks for efficiency. File new hire paperwork, special payment forms, HRAAF/HRFAF forms with SharePoint electronic filing system. Distribute live checks after each payroll. Maintain the student database, rehire or terminate records when necessary. Coordinate with the Registrar’s Office each semester and terminate any graduated students in the ADP system. Update student records using ADP Workforce Now Mass Update for academic year and summer sessions. Update the Student Payroll Schedule, other student forms as needed each year. Document/update the payroll procedures manual for the Payroll Office. Develop content and delivery training to employees on the College’s web based timekeeping system. Process the semi-monthly payroll for exempt faculty and administrators in the absence of the Director of Payroll Services." We'll put each as
• . Now Qualifications list: "High school diploma. Minimum of two years payroll experience. Prefer an associate’s or bachelor’s degree. Proficient with web based payroll and report writing software. Microsoft Excel and basic working knowledge of Microsoft Word. A working knowledge of State and Federal wage an hour regulations. Ability to work independently, set priorities and meet deadlines. Good communication and customer service skills. Detail oriented and mindset to follow through on tasks and initiatives. Experience with ADP Workforce Now and ADP I-Reporting desirable. Experience in higher education is a plus." We'll put under Qualifications. Skills: maybe we can extract from qualifications but we already have them; but we could still create Skills section with those same items? The instruction: prefer a few substantive sections over many thin ones. We already have About the role, Responsibilities, Qualifications. Could we combine Skills into Qualifications? But they ask for headings e.g. Skills. If we have content for Skills, we should include. However we risk duplication. Perhaps we can treat Qualifications as the list of qualifications, and Skills as a subset (like technical skills). But we need to avoid thin sections. Maybe we can combine Qualifications and Skills into one section called Qualifications (including skills). But the instruction says use those headings as examples, not mandatory. It says "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can choose which to include. It's okay to omit Skills if we don't have distinct content. We'll keep Qualifications. Now About the role: we need to extract overview: "PCN 689 Position Overview Responsible for electronic processing of Student, Adjunct and Non-Exempt payroll and payroll reporting for Merrimack College. Assist and provide back up to the Director of Payroll Services. Assist the Director of Payroll Services with special projects as assigned." We'll make a paragraph. We also have "About Merrimack College" description later; that could be part of About the role? Actually About the role is about the position, not the college. The "About Merrimack College" is general college info; could be considered About the role? Probably not; but we could include as part of About the role? The instruction: About the role heading for section about the role. The college description is not about the role; it's about the employer. Might be considered extra but we could include as a short p under About the role? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. So we should include the college description somewhere. Where? Could be a separate section like "About Merrimack College" but not in allowed headings. Could we put it under About the role? Might be okay as it's still about the role's context. But better to include as a short paragraph after the overview, maybe as part of About the role. We'll include a

  with the college description. Now we need to remove boilerplate: Application Materials, Statement on Our Mission, Equal Opportunity Employer, Internal External etc. Also remove "Application Materials Should Include Resume Cover letter..." etc. Also remove "Statement on Our Mission ..." and "About Merrimack College" we kept? Actually we kept About Merrimack College as substantive; it's not boilerplate. It's description of college. Keep. We also need to remove "Merrimack College is an Equal Opportunity Employer." and "Internal External". Also remove "This position is subject to the successful completion of a criminal background check." That's substantive? It's a condition; maybe keep? It's not boilerplate? It's a condition of employment. Could be considered substantive. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. This line about background check is not EEO; it's a condition. Might keep. But it's somewhat generic. I'd keep it as a short p maybe under About the role? Or we could drop as minor metadata? It's not job ID. I'd keep as a p. Now produce HTML. Structure:

  PCN 689

  About the role

  Responsible for electronic processing of Student, Adjunct and Non-Exempt payroll and payroll reporting for Merrimack College. Assist and provide back up to the Director of Payroll Services. Assist the Director of Payroll Services with special projects as assigned.

  Merrimack College is a Catholic Augustinian institution of higher education committed to building an accepting and respectful community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue. Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Catholic and Augustinian mission. All candidates should describe in their application how they will foster a culture that supports our mission. The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,100 undergraduate,