Payroll Coordinator

About the role

FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. The company serves distribution centers, industrial plants, universities, airports, healthcare facilities, self‑storage units, and more, with approximately 700 employees across multiple states. The Payroll Coordinator is primarily responsible for overseeing the accurate and timely execution of payroll functions and supporting various HR Operations responsibilities such as auditing, compliance, reporting, and managing employee data.

Responsibilities

• Facilitate weekly and semi‑monthly multi‑state payroll processing, collaborating with managers, HR, and finance to ensure accuracy and timely reporting.
• Collect, calculate, and enter payroll data to maintain accurate payroll information.
• Ensure payroll complies with federal, state, and local laws and regulations.
• Calculate, withhold, and submit federal, state, and local payroll taxes in accordance with applicable deadlines.
• Handle employee inquiries regarding payroll.
• Identify opportunities to streamline payroll processes and implement efficiency improvements.
• Work closely with HR to update new hires, terminations, salary adjustments, and other employee changes.
• Manage HRIS data accuracy and provide regular and ad‑hoc reporting.
• Assist with year‑end reporting, including W‑2s and ACA compliance.
• Support employee data, payroll, and benefit audits.
• Manage regulatory filings such as EEOC and worksite reporting.
• Stay updated on changes in payroll laws, tax regulations, and company policies.
• Maintain confidentiality and meet deadlines under high‑pressure conditions.

Qualifications

• At least 2 years of experience in payroll administration or a similar role in a multi‑state environment.
• Proven experience as a Payroll Coordinator or comparable position.
• Knowledge of payroll and HR software (e.g., Paycom, Paychex, QuickBooks) and advanced Microsoft Excel skills.
• Understanding of federal, state, and local payroll regulations and tax compliance.
• Familiarity with FLSA rules, especially in skilled‑trades or large hourly employee settings.
• Excellent organizational, time‑management, and detail‑orientation skills.
• Ability to handle confidential information with discretion.
• Effective communication skills for liaising with employees and management.

Skills

• Proficiency with MS Office, HRIS, and benefit databases.
• Strong analytical and mathematical abilities, including rate, ratio, and percent calculations.
• Reasoning and problem‑solving skills for handling multiple variables and prioritizing tasks.
• Clear written and verbal communication; ability to present information to individuals and small groups.
• Customer‑service orientation and initiative.

Benefits

• Competitive weekly pay.
• Comprehensive healthcare coverage – medical, dental, vision, free telehealth, and more.
• 401(k) retirement savings plan with a 5% company match, life insurance, short‑ and long‑term disability.
• Up to 4 weeks of paid time off, 9 paid holidays plus Veterans Day for veterans.
• Career growth programs – FirstCall Academy, Learning & Education Assistance Program (LEAP), and FirstCall Progression Program.
• Generous referral bonus of $2,500 per referral.
• Role‑specific perks: company vehicle or allowance, mobile phone or allowance, uniforms, and work boot and pants allowances.