Payroll Coordinator

This position is designated as Support: Level 13.

About the role

The Payroll Coordinator performs tasks involved in the timely, accurate, and effective processing of payroll disbursements for the Intermediate Unit under general direction from the Supervisor of Payroll. This position may assist school districts and technical schools with payroll guidance and/or processing, along with verifying data entry. Requires an extremely detail-oriented individual with significant knowledge of payroll functions, including state and federal regulations.

Responsibilities

• Supports payroll needs at the Bucks IU and in school districts and CTC’s on-site as needed.
• Updates employee payroll records through the review of Personnel Action Forms (PAF’s) and the processing of calculations in pay rate adjustments.
• Coordinates the processing of the semi-monthly payroll for the Intermediate Unit including salary and hourly, administrative, professional, and classified employees.
• Prepares for review federal, state, and local payroll tax reporting.
• Verifies deductions, Public School Employees’ Retirement System (PSERS), and Tax Shelter Annuity (TSA) payments and reporting; wage attachments and their distribution; Education Association dues, direct deposit, United Way, and any other applicable deductions and related reporting.
• Maintains current knowledge of and ensures compliance with all applicable federal, state, and local tax, wage, and hour laws and requirements.
• Maintains current knowledge of the Intermediate Unit’s payroll software system and timekeeping system.
• Corresponds with agencies that require wage information such as PSERS, Social Security, unemployment, and wage verifications.
• Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications such as the Pennsylvania Association of School Business Officials (PASBO) and PayrollOrg (PAYO).
• Safeguards payroll information to maintain employee confidence and protect payroll operations.
• Accommodates various assignments at districts and CTC’s in duration and scope with flexibility.
• Maintains positive relationships with school districts and CTC’s.
• Assists with departmental projects related to process improvements.
• Assists the Supervisor of Payroll with management and employee understanding of payroll procedures.
• Coordinates with the Supervisor of Payroll the payroll processing of the school district and/or technical school’s payroll on-site.
• Performs the payroll processing in the absence of the Supervisor of Payroll.

Requirements

• High school diploma or general education degree (GED) required; Associate’s Degree beneficial.
• Advanced training in business skills preferred.
• Three (3) to five (5) years’ experience in calculating and running payroll.
• Excellent computer skills, including word processing, spreadsheet, and database application software.
• Strong interpersonal and collaborative skills.
• Effective oral and written communication skills.
• Ability to function independently with or without general supervision.
• Citizenship or work authorization to work in the United States required.

Work Environment

The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to sit and use hands.
• Frequently required to walk; reach with hands and arms; and talk or hear.
• May be required to stand for long periods, climb or balance, stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Schedule

This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m. on-site. Occasional evening and/or weekend work may be required as job duties demand.

Travel

Travel will be required to provide support to districts and/or CTCs on-site as needed (up to 25% of the time).

Pay

The salary range begins at $52,160 and can increase based upon education and relevant experience.