Payroll Coordinator

This role supports accurate and timely payroll processing for BISSELL Homecare, Inc. and subsidiaries, assisting with hourly and salaried payroll activities, validating payroll and timekeeping data, resolving routine associate payroll questions, and supporting payroll reporting, reconciliations, and compliance-related activities.

Responsibilities

• Works collaboratively with the payroll team to support processing and distribution of payrolls, including weekly, bi-weekly, special, bonus, and spot payrolls for hourly and salaried Associates.
• Assists with payroll audits, reconciliations, routine issue resolution, and compliance with company policy and applicable federal, state, and IRS requirements.
• Calculates special pay for overtime, holiday, disability, and other special pay circumstances.
• Assists with payroll tax and unemployment reconciliations.
• Processes all wage verifications, wage assignments, and garnishments accurately and timely.
• Supports year-end W-2 processing by assisting with data validation, reconciliation of wages, taxes, pre-tax deductions, taxable fringes, and other compensation adjustments against annual payroll reports.
• Assists with payroll audit activities and payroll account reconciliations.
• Prepares or supports preparation of payroll journal entries for review, including wages, overtime, shift premiums, and salaried payroll entries.
• Supports maintenance of the electronic time clock system for hourly Associates and assists with collection and validation of hourly timecard reports.
• Maintains the electronic timesheet program for non-exempt associates under payroll team guidance.
• Validates timekeeping data received from Associates, verifies validity of charges, schedules, and calculations.
• Reviews time sheets, reports, and work schedules; reconciles errors with employees, management, and within the system.
• Ensures programmed calculations in automated system perform accurately on standard workday, vacation, holiday, absence, short-time, or other conditions affecting employees' pay or accounting distribution.
• Responds to routine employee and management questions and escalates complex issues as appropriate.
• Assists with training and proper guidance for newly hired associates and managers on timekeeping systems and reinforces compliance with organization procedures and processes.
• Coordinates and audits attendance system information for tardiness and absenteeism for hourly Associates and partners with Human Resources to address potential policy infractions as directed.
• Responds to inquiries from Associates regarding deductions, calculations, and changes in compensation and works with other departments as needed to resolve issues impacting pay.
• Performs analyses and reviews of data, develops reports for supervision review.
• Assists with the preparation of annual Plan and the various Plan Updates.
• Assists with various aspects of the annual Open Enrollment Benefit process.
• Interacts with all levels of associates within the company.
• Contacts and partners with third-party payroll providers as needed.
• Assists the Payroll Manager and payroll team with special projects, process improvements, and assignments as requested.
• May be required to perform other duties as assigned.

Requirements

• Associate degree in Business or Accounting (or equivalent experience).
• 2+ years of relevant and/or related experience.

Skills

• Ability to manage a quick flow of data and perform detailed analysis and validation of data.
• Proficiency in reporting from multiple systems.
• Strong verbal and written communication skills.
• Basic Accounting knowledge.
• ADP Workforce Now or equivalent experience (preferred).
• ADP eTime or time and attendance experience (preferred).