Payroll Coordinator

About Us

At All Source Co., we are a leading general contractor specializing in self‑performed paint, tile, flooring, and carpentry services. With a commitment to integrity, respect, drive, growth, passion, and happiness, we foster a culture that empowers our team and values collaboration.

About the Role

The Payroll Coordinator works with the Payroll Manager, overseeing payroll operations for a workforce of approximately 200 employees. This role ensures accurate and timely payroll processing, maintains compliance with company policies, union agreements, and certified payroll regulations, and safeguards the integrity of payroll records. The coordinator processes weekly payroll, collaborates closely with project accountants and project managers, and helps resolve payroll‑related issues efficiently.

Responsibilities

• Complete weekly full‑cycle payroll for the company, ensuring accuracy, timely payment processing and compliance with federal, state, union and local regulations.
• Assist with timecard corrections, data entry, handle employee inquiries, and work with the Payroll Manager.
• Coordinate with Human Resources and Project Managers on new hires, terminations, pay‑rate changes, and job classifications.
• Maintain confidentiality of all payroll information and documents.
• Assist the Project Accountant team with project start‑ups, invoicing and subcontractor compliance as needed.
• Process certified payroll reports for union employees, ensuring all requirements are met and documentation is submitted weekly.
• Prepare and submit all documents to DIR/LCPT/Wrapworks and other compliance systems.
• Assist with processing and reporting monthly union reports to the unions and other signatory committees.
• Collaborate with union representatives to resolve any payroll‑related issues.
• Maintain accurate payroll records and employee information in the payroll system.
• Serve as a point of contact for employees regarding payroll inquiries and issues, providing timely and effective communication.
• Support audits by providing necessary documentation and reports.

Qualifications

• Bachelor’s Degree or 4+ years of equivalent experience preferred.
• Experience with certified payroll, union labor and prevailing wage laws required.
• Construction industry experience is a plus.
• Extensive experience in payroll, with knowledge of union reporting and fringe benefits.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Proficient in payroll software and Microsoft Office (Outlook, Word, Excel, SharePoint, OneDrive) and Procore.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.

Skills

• Payroll software proficiency
• Microsoft Office suite (Outlook, Word, Excel, SharePoint, OneDrive)
• Procore
• Organizational and detail‑orientation abilities
• Effective communication and interpersonal skills

Schedule

Monday – Friday, fully onsite.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Paid time off

Pay

Hourly position, $35–$40 per hour based on experience.