Payroll Coordinator

Job Description Payroll Coordinator Employment Type: Freelance Assignment Dates: October 12, 2026 – April 11, 2027 Location: Santa Monica, CA — onsite, full-time Schedule: Monday–Friday, 9:00 AM–6:00 PM Position Overview A leading organization in the media and entertainment industry is seeking a detail-oriented Payroll Coordinator to support accurate, timely, and compliant payroll operations. This freelance opportunity is ideal for a payroll professional with hands-on ADP Workforce Now experience who can manage competing priorities, protect confidential information, and provide responsive support to employees and internal stakeholders. Key Responsibilities Process end-to-end, multi-frequency payrolls accurately and on schedule. Audit and reconcile HR and payroll data; investigate and resolve discrepancies. Maintain compliance with federal, state, and local payroll tax regulations, including multistate requirements. Reconcile payroll integrations, funding activity, and bank files. Set up and respond to employee garnishments in a timely, compliant manner. Respond to employee payroll inquiries with clear, accurate, customer-focused support. Prepare ad hoc payroll reports and fulfill data requests for internal partners. Support payroll projects, process improvements, and operational initiatives. Stay current on payroll regulations, wage-and-hour requirements, internal policies, and SOX-related controls. Required Qualifications Hands-on experience with ADP Workforce Now. At least 2 years of payroll processing experience. Knowledge of payroll accounting fundamentals, wage-and-hour laws, and payroll compliance practices. Intermediate Microsoft Excel skills and proficiency with Microsoft Office. Exceptional attention to detail, accuracy, organization, and follow-through. Ability to handle sensitive employee and payroll information with strict confidentiality. Strong written and verbal communication skills. Ability to prioritize competing deadlines in a fast-paced environment. Ability to work independently while collaborating effectively with a broader team. A proactive, service-oriented approach to supporting internal customers. Preferred Qualifications Payroll experience within media, entertainment, or another complex, high-volume organization. Experience supporting union payroll populations and multistate payroll operations.