Payroll Clerk

Transdev in Chicago, IL is seeking a customer service-oriented professional dedicated to safety to assist with all aspects of daily payroll functions.

About the role

Transdev is a leader in mobility, operating transportation systems, maintaining vehicles and fleets, and delivering mobility solutions across the U.S. and globally. This role supports the General Manager in payroll processing, employee records, and compliance with company policies and labor laws.

Responsibilities

• Process new employee files and records; submit to the General Manager for approval and forward paperwork to the regional accounting office.
• Calculate and input driver and staff payroll into the system for processing; transmit payroll, verify paychecks, monitor overtime, and ensure payroll procedures are followed.
• Respond to questions and concerns regarding payroll, personnel records, and employee profiles via telephone and company email.
• Track attendance for all employees.
• Manage driver and staff payroll and leaves of absence, including FMLA and Workers Comp tracking.
• Maintain personal data and confidentiality of sensitive employee information and records.
• Assist with preparation of monthly and annual financial reports.
• Support onboarding and offboarding processes for employees.
• Ensure compliance with company policies and labor laws (WO9).
• Educate employees on benefits provided.
• Prepare and submit all hourly employee HRIS profile and EAF employee change forms, including new hires, hourly rate changes, and terminations.
• Perform daily input and reconciliation of hourly employee vacation and sick leave accrual and usage.
• Responsible for fare reconciliation and deposits.
• Assist the General Manager in accurately tracking overtime to reduce unnecessary punch hours.
• Answer phone/email and respond to employee inquiries.
• Complete special administrative projects and additional duties as required.

Requirements

• High School Diploma or GED.
• 1-3 years of professional experience with Microsoft Excel, Word, and Outlook.
• Excellent oral, verbal, written, and interpersonal skills with the ability to interact with employees at all levels.
• Strong problem-solving and analytical abilities.
• Excellent customer service skills.
• Ability to effectively prioritize tasks and manage time.
• High degree of accuracy and attention to detail in data input.
• Ability to perform numerical detail work with speed and accuracy, including difficult mathematical computations with or without mechanical assistance (e.g., operating a calculator by touch).
• Computer literacy, including proficiency with 10-key, Microsoft Word, Excel, and PowerPoint.
• Ability to work shifts or flexible work schedules as needed.
• Subject to DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.

Physical Requirements

• 90% of work is indoors in air-conditioned or well-ventilated facilities; 10% outdoors.
• Performs physical activities requiring considerable use of arms, repetitive hand-wrist-eye and finger motion, and extensive computer work.
• Must be able to sit for long periods (up to 6–8 hours per day).
• Limited light lifting, balancing, walking, stooping, bending, and reaching required.
• Push and pull objects up to 50 pounds occasionally throughout the workday.
• Lift material weighing up to 50 lbs. with or without assistance; occasionally bend, kneel, or crouch to access files or equipment stored at ground level.
• Withstand heavy traffic areas while performing duties; tolerate exposure to dust, vehicle fumes, and noise.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws.

Benefits

• Competitive compensation: $20.25/hour minimum – $24.75/hour maximum.
• Vacation: minimum of two (2) weeks.
• Sick days: 5 days.
• Holidays: 10 days (6 standard and 4 floating).
• 401(k) retirement plan.
• Medical, dental, and vision insurance.
• Life insurance.
• Short-term disability.
• Voluntary long-term disability.

Applicants must be eligible to work in the United States without requiring sponsorship now or in the future, and successfully pass a pre-employment drug screen. Transdev maintains a drug-free workplace.