Payroll Clerk

About the role

We are looking for a detail-oriented Payroll Clerk to join a non-profit organization in Austintown, Ohio in a contract-to-permanent capacity. This position plays an important role in supporting accurate payroll operations, financial recordkeeping, and day-to-day fiscal activities. The ideal candidate will bring strong payroll experience, sound judgment with confidential information, and the ability to work effectively with employees, supervisors, and finance staff.

Responsibilities

• Process biweekly payroll by entering employee time records accurately and ensuring all pay data is complete before submission.
• Review timesheets for approvals, correct employee details, proper labor allocations, and accurate hour totals, then resolve discrepancies with staff or supervisors.
• Confirm overtime is calculated correctly and supported by appropriate authorization prior to payroll completion.
• Update payroll records when corrections are needed, document adjustments appropriately, and verify leave accruals and usage for accuracy.
• Prepare payroll tax filings and related reporting within required deadlines to maintain compliance.
• Maintain organized payroll and fiscal documentation, and generate reports from payroll and accounting systems as requested.
• Reconcile incoming program revenue, record receipts, and prepare deposits while preserving complete daily supporting documentation.
• Code and enter reimbursements, cash activity, checks, and journal entries into the accounting system with a high degree of accuracy.
• Provide courteous and timely responses to employee questions related to payroll and fiscal matters while protecting sensitive information.
• Serve as backup support for accounts payable and assist with additional finance-related duties as needed.

Qualifications

• At least 3 years of hands-on experience processing in-house automated payroll, including payroll tax administration.
• Demonstrated knowledge of full-cycle payroll practices for organizations with employee populations in the 101–500 range.
• Experience handling garnishments, payroll adjustments, leave tracking, and payroll record maintenance.
• Strong attention to detail with the ability to identify discrepancies, verify calculations, and maintain accurate financial data.
• Ability to manage confidential information with discretion and exercise sound judgment in sensitive situations.
• Effective written and verbal communication skills, with the ability to work well across diverse teams and stakeholder groups.
• Proficiency in payroll and accounting systems, including data entry, report generation, and financial documentation.
• Bachelor's degree in Accounting, Finance, or a related field is preferred.