Payroll Clerk

Position: Payroll Clerk

Department: Accounting

Reports To: Chief Financial Officer

Location: Eden Foods, Clinton, Michigan

FLSA Status: Non-Exempt

Position Summary

The Payroll Clerk carries out payroll functions and record keeping associated with calculating and processing Eden Foods’ payroll. Maintaining timely, up-to-date, and accurate in-house hardcopy records is paramount. The position works with Department accountants, managers, supervisors, and the Company’s payroll contractor (currently Paylocity).

Essential Duties And Responsibilities

• Maintain communication channels with all Company Department managers and supervisors to ensure payroll details are contemporaneously accurate.
• Timely receipt and processing of attendance data allow managers and supervisors access to needed facts, while it tracks used vs. allocated time off for the calculation of some employee benefits.
• Provide backup support in the preparation and processing of bi-weekly payroll in conjunction with payroll software.
• Ensure payroll logs and payroll databases are maintained accurately and updated in a timely manner.
• Collect, verify, and process paid time-off requests in company files and at Paylocity.
• Address payroll discrepancies and promptly respond to employee payroll inquiries, as needed.
• Maintain hard-copy, in-house employee personnel and payroll files, including benefits, deductions, reimbursements, earnings, and exemptions.
• Process and file new hire, termination, and employee change documentation.
• Ensure payroll and employee recordkeeping systems always contain current and accurate employee information, to the best of your ability.
• Download, compile, and maintain weekly and monthly payroll reports for the maintenance of in-house record-keeping purposes.
• Prepare accurate payroll reports using verified source data.
• Aid the accounting team with departmental projects and additional responsibilities as assigned.

Qualifications

• Education and experience necessary to provide competent, reliable effort to assigned duties.
• Previous payroll, accounting, clerical, or administrative experience preferred.
• Experience with payroll systems such as Paylocity preferred.
• Strong attention to detail and accuracy.
• Professional verbal and written communication skills.
• Proficient or willing to learn Microsoft Office components, Eden Foods’ software Paylocity, and other computer programs.
• Strong organizational, problem-solving, and time-management skills.
• Ability to work independently and as a team member of the Department.
• Conduct business in a straightforward and forthright manner.

Work Environment

Primarily office-based environment, with occasional travel as may be required. Regular use of computer systems, payroll software, and office equipment. May require extended periods of sitting and computer work during certain processing periods.

About Eden Foods

Eden Foods is the senior natural and organic food company in North America. It remains an independent manufacturer of dry grocery organic food, focused on the relationships necessary to sustain them. Whole grain, beans, and macrobiotic Japanese traditional foods have been core to its product line since 1968. Over 93% of Eden foods are sold by natural food stores, co-ops, and other retail outlets via traditional natural and grocery distribution channels. The internet, Eden’s website, wholesale sales, and employee purchases make up the remainder. Eden Foods' two warehouses – in Clinton, Michigan and Fremont, California – handle all the food we distribute. Eden Foods Goals 1) Provide the most pure, high quality, life-supporting food and accurate information about them, their uses and benefits. 2) Creation and maintenance of a healthy, respectful, challenging, and rewarding environment for people involved with the Company. 3) Development of the ability to produce and disseminate the foodstuffs and information we create and handle. 4) Cultivate sound relationships with like minded people and organizations involved in like pursuits. 5) Cultivate adaptability to changes in economic, social, and environmental conditions to allow Eden Foods the opportunity to survive long term. 6) Have a strong, positive impact on farming and food processing practices used in the world. 7) To contribute to peaceful development of life on Earth. Eden Foods is a principled natural food company and developing organization. Quality people of good character is what keeps us going and growing. We seek to contribute to the realization of a better world. Eden Foods is an excellent career opportunity.