Payroll & Benefits Specialist (Multi-Site)

About the Role

The Payroll & Benefits Administrator is responsible for the accurate and timely administration of payroll, employee benefits, timekeeping, HRIS data, and related HR processes. This position ensures payroll and benefit information is maintained accurately, supports compliance with applicable regulations and company policies, and provides responsive and professional support to employees and leaders. The role works closely with HR, Finance, managers, supervisors, benefit providers, and other stakeholders to resolve issues, maintain data integrity, support reporting and audits, and identify opportunities to improve administrative processes.

Responsibilities

• Processes and reviews payroll accurately and timely, including earnings, deductions, overtime, PTO, and other adjustments.
• Reviews and validates timekeeping and payroll data, resolving discrepancies with supervisors and managers.
• Processes payroll-related employee changes, such as new hires, terminations, transfers, and compensation updates.
• Conducts payroll audits, reconciliations, and reporting to ensure data accuracy and compliance.
• Researches and resolves employee payroll inquiries and discrepancies.
• Supports year-end payroll activities, including W-2 preparation and reconciliation.
• Administers employee benefit programs, including enrollment, changes, and open enrollment coordination.
• Assists employees with benefit questions and concerns while maintaining confidentiality.
• Reviews and reconciles benefit deductions and records to ensure alignment between payroll and benefit systems.
• Coordinates with benefit carriers, brokers, and vendors to resolve employee benefit issues.
• Supports COBRA and other benefit continuation requirements.
• Monitors and reviews timekeeping records for discrepancies and coordinates with supervisors and employees to resolve issues.
• Maintains accurate employee payroll, benefits, and personnel information within the HRIS/payroll system.
• Performs routine audits and data reviews to ensure employee information is accurate and up to date.
• Supports compliance with federal and state payroll and benefit regulations.
• Serves as a primary point of contact for employee payroll and benefits inquiries.
• Supports new-hire orientation by communicating payroll, timekeeping, benefits, and related HR information.
• Assists with HR initiatives, special projects, and other departmental responsibilities as needed.

Qualifications

• Associate or bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field (relevant experience may be considered in lieu of a degree).
• Professional in Human Resources (PHR) or SHRM-CP certification (preferred).
• 3-5 years of progressively responsible experience in payroll, benefits, HR administration, or a related field.
• 2+ years of hands-on experience with UKG HRIS, including employee data management and reporting.
• Valid Texas Driver's License and personal auto liability insurance.

Skills

• Knowledge of payroll administration, including processing, earnings, deductions, and year-end activities.
• Knowledge of employee benefit administration, including enrollment, COBRA, and company-sponsored programs.
• Knowledge of HRIS, payroll, and timekeeping systems, including data management and reporting.
• Knowledge of federal and state payroll and benefits regulations.
• Strong analytical, problem-solving, and auditing skills with attention to detail.
• Strong organizational and time-management skills.
• Proficiency in HRIS, payroll, and timekeeping systems.
• Strong written, verbal, and interpersonal communication skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Ability to work independently, prioritize responsibilities, and meet deadlines.

Work Environment

The role operates in a moderate to fast-paced office environment, requiring frequent interaction, multitasking, and meeting deadlines. Physical demands include extended periods of sitting, occasional standing, walking, and lifting up to 30 pounds. Mental demands include working under pressure, maintaining attention to detail, and making decisions in dynamic situations.

Requirements

• Must be eligible to work in the United States.
• Employment is contingent upon successful completion of a background check.