Payroll & Benefits Manager

Job Responsibilities

• Manage and oversee all bi-weekly payroll processing activities.
• Ensure accurate processing of employee wages, deductions, adjustments, garnishments, and supplemental payments.
• Review of new hire profiles ensuring accurate business structure, and wages correspond to accepted employment offer.
• Review related data points to identify inconsistencies and non-conforming data.
• Review and process employee status change forms.
• Review and monitor employee accrual policies, processing accrual resets as needed, and ensure policy compliance.
• Prepare and reconcile to general ledger monthly grant submission worksheets.
• Provide support to grants manager in submission of grant support documentation.
• Review payroll audits and reconciliations prior to payroll transmission.
• Monitor payroll tax withholdings, remittances, filings, and year-end reporting.
• Ensure compliance with federal, state, and local payroll regulations.
• Responsible for payroll accounting activities ensuring accurate recording of payroll transactions and related liabilities within the general ledger.
• Review and approve payroll journal entries, labor allocation entries and benefit related accounting transactions prior to posting.
• Prepare, review and reconcile payroll related balance sheet and expense accounts, including payroll liabilities, payroll taxes, employee benefit deductions, retirement contributions, accrued leave balance and garnishment withholdings.
• Cook up and maintain payroll procedures, controls, and documentation.
• Provide back-up to Lead Payroll Coordinator & Lead Benefits Coordinator.

Benefits Administration

• Oversee employee benefit enrollment, eligibility, life event changes, and termination processing.
• Oversee and support annual open enrollment activities.
• Review and approve payment of benefit provider invoices and enrollment records ensuring billing accuracy.
• Ensure timely completion of required regulatory filings and benefit reporting.
• Absorb assistance with benefit plan audits and compliance reviews.
• Cook up and coordinate administration of the organization's retirement plans.
• Ensure accurate employee and employer contribution processing and reconciliations.

HRIS and Systems Management

• Serve as functional administrator for payroll, timekeeping, and benefits systems.
• Review for approval payroll-related configuration changes.
• Lead testing efforts for system upgrades, patches, and enhancements.
• Maintain data integrity within payroll and HR systems.

Compliance and Risk Management

• Monitor legislative and regulatory changes impacting payroll and benefits administration.
• Ensure compliance with all payroll tax, retirement, and employee benefit regulations.
• Support internal and external audits and respond to audit requests timely and accurately.
• Maintain compliance with organizational policies and confidentiality requirements.