Payroll & Audit Specialist - Witham Family Hotels

Key Responsibilities

• Learn and audit Bar Harbor Inn daily audit paperwork across multiple systems, including Book4Time, Opera, Symphony, Shift4, Heartland, GiftUp, and Stripe
• Process and audit imported data in complex Excel worksheets, ensuring accuracy across multiple interconnected spreadsheets
• Process payroll weekly using UKG software (multiple modules) and related Excel worksheets
• Continue to learn and apply payroll-related policies, procedures, and employment laws
• Guide the onboarding payroll processes, including high-volume seasonal hiring and rehires (300+ employees), with a focus on H-2B program requirements and reimbursements
• Initiate & generate data for annual payroll processes such as: Annual pay increases (March/April), end-of-season bonuses, seasonal employee separations, including PTO payouts, H-2B reimbursements, and housing deposit returns
• Complete required quarterly and annual payroll verifications, including 941s and W-2s
• Absorb and assist with backend payroll reporting in UKG for HR and leadership requests
• Collaborate with department managers across properties to support payroll accuracy and communication
• Take on additional payroll- and accounting-related tasks as needed

Skills & Qualifications

• Payroll processing experience is required. Multi-location or multi-company payroll experience is preferred.
• Advanced Excel skills are required, including the ability to work confidently with large datasets, complex formulas, lookups, pivot tables, and interconnected spreadsheets.
• Strong analytical and troubleshooting skills with the ability to investigate discrepancies, identify root causes, and resolve issues independently.
• Experience with UKG, Sage 50, or similar payroll and accounting software is preferred.
• Ability to reconcile payroll and financial data across multiple systems while maintaining a high level of accuracy and attention to detail.
• Highly organized with the ability to manage multiple priorities and meet deadlines in a fast-paced, seasonal environment.
• Self-motivated and dependable with the ability to work independently while collaborating effectively with Accounting, Human Resources, and property leaders.
• Demonstrates professionalism, discretion, honesty, and integrity while handling confidential payroll and employee information.
• Committed to delivering accurate work and upholding Witham Family Hotels' core values.

Benefits And Perks

• PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date).
• Health Insurance: Multiple Aetna plans, with 80% of the cost covered, including family options.
• Dental and Vision Insurance: Our dental plan is a gem—up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available.
• 401(k) Plan: Up to 4% company match.
• Heating Savings Program: Partnership with Irving and Dead River—save on heating oil and propane.
• Core Values Program: Earn points toward branded swag.
• Employee Recognition Programs.
• Employee Assistance Program (EAP): Free and anonymous counseling services.
• Employee Relief Fund: Financial support for unexpected situations, mostly funded by our awesome teammates.
• Annual Flu Shot Clinic.
• Witham Family Hotels Gala: An annual event that recognizes YOU.
• Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations.