Payroll Associate

Benefits

RailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

Pay

Compensation $55,000 - $65,000 per year.

Responsibilities

• Process weekly and biweekly US and Canada payroll, including Austin Lane timesheet uploads into JDE.
• Coordinate with local and field office for approvals and edit corrections.
• Audit and review new hire, terminations, employee changes and tax set-up to ensure accurate payroll processing.
• Perform JDE calculations gross to net payroll, create journal entries, transmit wage payments and ACH bank files.
• Handle Union and Rate Set‑up (review of Collective Bargaining Agreements to update JDE tables) if applicable.
• Coordinate with local office, project managers and legal department for missing data.
• Review and set up garnishments in accordance with state laws; coordinate with Legal Dept.
• Audit/verify payroll in accordance with state, local, province and federal wages as well as CBA agreements, union benefits, fringes, 401K, and prevailing wages (where applicable).
• Assist with identifying, analyzing and resolving payroll and wage‑and‑hour issues for employees.
• Run ad‑hoc reports for business needs (workers comp, accounting reconciliations, miscellaneous reports).
• Handle sensitive and confidential information ensuring compliance with RailWorks policies, union contracts, and applicable legal requirements.
• Prepare Accounts Payable check requests to remit payments to third‑party agencies.
• Cross‑train and act as payroll processor back‑up for other payrolls while team members are out of office.
• Perform month‑end and quarterly processes/account reconciliations: reconcile end‑of‑month and quarterly reports for worker’s comp; submit monthly payments for Union and quarterly payment for Washington worker’s comp if applicable; reconcile GL accounts against vouchers for monthly and quarterly payments.
• Handle ADP Quarterly Tax filing processes and reconciliations for US and Canada.
• Work on projects, system testing as needed to comply with regulations or union set‑up.
• Maintain business registration and research pending tax agency questions for State and SUI payroll accounts.
• Perform quarterly Washington Workers Comp reconciliation and remit payments.

Required Skills and Qualifications

• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Understand proper taxation of employer‑paid benefits, pre‑taxable and non‑taxable calculations.
• Process correct garnishment calculations and comply with state requirements.
• Execute time and attendance imports and interface with payroll.
• Submit wage payment, tax and bank files to third‑party vendors.
• Provide ad‑hoc financial and operational reporting as needed internally and externally.
• Handle multi‑state and high volume of payroll processing.
• Strong proficiency in Excel and payroll reconciliations.
• Strong knowledge of federal and state regulations.
• Ability to communicate with all levels of management and field offices.
• Strong work ethic, flexible work schedule to accommodate payroll processing, monthly and quarterly deadlines as needed.
• High degree of professionalism to deal with sensitive and confidential material.
• 2 to 3 years processing payroll from data entry to payroll file submission.

Preferred Skills and Qualifications

• Construction industry union/certified reporting experience.
• Experience with JD Edwards, Austin Lane, ADP Workforce, Enterprise, ADP Smart Compliance.
• Canadian and US payroll processing/rules knowledge.

Physical Requirements and Working Conditions

• Works in an office environment.
• Frequently sits for long periods of time.
• Frequently speaks, reads, writes, and uses a computer keyboard.
• May require occasional standing, walking, lifting, stooping, or bending.

Company Overview

RailWorks is North America’s leading rail maintenance and infrastructure solutions provider. With over 100 years of experience, our geographic footprint enables us to quickly serve our customers and provides ample opportunities for our employees to grow their careers within the company. We take on challenging projects every day and our success relies on a collaborative, safe, and open‑minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust