Payroll Associate

Payroll Project Responsibilities

• Review all W-2 statements and issues that affect the statements throughout the year.
• Process W-2 related reports and review as needed.
• Provide garnishment reports to Accounts Payable for payment.
• Reconcile the garnishment account.
• Complete General Ledger (G/L) and tax balance adjustments as needed.
• Reconcile and pay child support payments on-line.
• Reconcile 401k figures sent to third party.
• Prepare payroll tables in HRIS for the upcoming year.
• Aid in the review of payroll-related issues that affect the bank reconciliation on a monthly basis.
• Process special payments throughout the year, Miscellaneous Income Compensation (monthly), 25 Year Club, and other annual awards.
• Reconcile all fiscal payroll withholding taxes for the auditors.
• Perform tasks as needed related to new HR/Payroll projects such as tax updates.

Payroll Processing

• Verify office, branch, and factory weekly timesheets.
• Input payroll data such as changes in hours, direct deposit information, garnishments, and deductions such as safety, medical, dental, 401k etc. and review for accuracy.
• Post paid leave hours in the human resources information system (HRIS).
• Create payment for employees on short-term disability.
• Confirm payroll bi-weekly.
• Transmit direct deposit for the company, print and distribute (bi-weekly payroll and reports).
• Complete monthly salesperson commission statements, distribute to the appropriate personnel and make corresponding adjustments to payroll.

Support

• Provide support for the bi-weekly payroll process to HR and Benefits.
• Complete research as requested.
• Respond to inquiries from employees and supervisors regarding deductions, payments, allowances or discrepancies in pay.
• Maintain employee confidence and protect operations by keeping information confidential.

Qualifications

• Less than 2 years related experience
• Associate degree (Accounting, Business)
• Non-degree considered if 6+ years of related experience along with a high school diploma or GED
• Prior experience with knowledge of accounting procedures and financial reporting.
• Computer skills.