Payroll and Benefits Manager

Position Overview

The Payroll and Benefits Manager (PBM) is responsible for the organization's full-cycle payroll processes and payroll systems as well as employee health and welfare benefits administration.

Essential Functions

• Manage day-to-day payroll transactions and communication in coordination with various departments and employees.
• Process payroll on a biweekly schedule using Paylocity HRIS.
• Manage full cycle payroll, including maintaining related records, filing tax reports and voluntary deduction reports, and processing involuntary deductions such as levies and garnishments.
• Reconcile & process timesheet corrections, as required.
• Prepare payroll-related accounting transactions and data export files to ensure accurate and successful integration with HomeRise accounting system(s) and support for audit requirements.
• Maintain and update payroll-related procedures and documents.
• Maintain and update active employees’ payroll/benefit information.
• Serve as the primary internal point of contact for HomeRise's insurance broker, collaborating closely on annual plan designs, renewal strategies, program implementation and changes as well as complex issue tier escalations.
• Answer benefit-related questions as required by employees.
• Cook up the Annual Open Enrollment Process under the direction of the Head of People and Culture.
• Participate in biweekly New Hire Orientation sessions to educate new hires about Payroll and Benefits as necessary.
• Review and reconcile benefits invoices (Health, Dental, Vision, FSA/Commuter, Life, and Disability).
• Manage the monthly billing, auditing, and premium reconciliation for all voluntary insurance policies (e.g., Aflac, supplemental life), ensuring deduction amounts match vendor invoices perfectly.
• Prepare and file monthly, quarterly, and annual government-mandated reports (HCSO, BLS, etc.).
• Aid in the implementation of payroll-related projects, audits, and financial reports as needed.
• Manage and audit the employee Missed Punch workflow, ensuring all modifications are submitted through Paylocity’s Punch Change Request feature and verified by supervisors.
• Work closely with program directors to ensure payroll is properly set up and maintained, and staff cost allocations are correctly applied; prepare special reports for management as needed.
• Create and maintain an atmosphere that will foster an “open door” policy to improve employee communications and satisfaction.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• SHRM certification is strongly preferred.
• Minimum of 4 years of payroll and benefits management experience.
• Proven experience managing data transitions, system optimization, and maintaining strict audit trails/personnel documentation within an HRIS environment (Paylocity preferred).
• Experience processing payroll within a unionized environment, with a strong ability to interpret and apply Collective Bargaining Agreements (CBAs) to compensation and overtime.
• In-depth knowledge of CA labor laws, ordinances, and HR best practices.
• Experience with the administration of San Francisco Ordinances.
• Proven experience interfacing directly with external insurance brokers (experience with Sequoia platform/brokerage is a plus) to manage multi-site employer health plans.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong organizational skills and relentless attention to detail.
• Experience using MS Office Suite, highly preferred.
• Ability to build and maintain trust with staff and managers.
• Strong written and verbal communication skills.