Payroll and Benefits Manager

Job Responsibilities

• Payroll Administration
• Collaborate with the Director of Finance, the COO, and the Director of HR to administer the Firm’s compensation program.
• Directly supervise the Payroll and Benefits Specialist, including oversight of day-to-day work, timely and accurate payroll processing, coaching, development, and performance management.
• Review payroll entries and changes for compliance and accuracy.
• Maintain proficiency with ADP and HiBob payroll systems and coordinate with vendors, HR, and IT for service optimization.
• Ensure compliance with wage and tax laws and support payroll-related audits, including proper documentation and reporting for compliance-related filings such as EEO reports, CMS disclosures, and 401(k) fee disclosures.
• Prepare and reconcile year-end payroll data and tax filings, including W-2s.
• Aid in preparation of the annual compensation and benefits budget and report on actual-to-budget variances.
• Aid in salary review processes for operations personnel and address payroll inquiries.
• Benefits Administration
• Administer comprehensive employee benefit programs, including 401(k), medical, dental, vision, life, and disability plans.
• Work with vendors and consultants to improve and update benefit offerings.
• Coordinate with HR to lead the annual benefits open enrollment process and related employee communications.
• Aid in annual benefit plan renewals and negotiations.
• Monitor legislation and trends in employee benefits to ensure ongoing compliance and competitiveness.
• Collaborate with ERISA counsel and the 401(k) Plan Committee to manage compliance and education programs.
• Ensure accuracy of 401(k) contributions and oversee audit preparation.
• Cook up COBRA, FMLA, STD/LTD, nondiscrimination compliance, and other leave-related benefit administration in partnership with HR, outside vendors, and internal stakeholders.
• Provide leave information and application forms, manage relationships with leave administration vendors, and coordinate payroll requirements for employees on leave.
• Support new hires with payroll setup, benefits enrollment, and related onboarding documentation and systems.
• Maintain payroll and benefits-related policies and procedures, including applicable content in the Firm’s Employee Handbook.
• Finance Support & Reporting
• Review and reconcile monthly compensation data in financial statements.
• Support the Director of Finance, COO, and Director of HR with ad hoc reporting and decision-support data.
• Identify and implement process improvements and workflow optimizations across payroll, benefits, and related financial operations.
• Support financial systems upgrades or conversions in collaboration with internal teams and vendors.
• Compliance
• Ensure Firm compliance with legal and regulatory requirements for payroll and benefit plans, including DOL, IRS, and related requirements.
• Support preparation and filing of Use Tax, 1099 forms, property tax reports, entity-level tax filings, and other Finance Department compliance items, as assigned.
• Manage audit coordination and filings for 401(k), affiliated entities, and Firm benefit plans.
• Ensure proper documentation and reporting for compliance-related filings, including EEO reports, CMS disclosures, and 401(k) fee disclosures.
• Leadership & Culture
• Foster a collaborative and accountable environment.
• Serve as a member of the 401(k) Plan Committee.
• Uphold a culture of integrity, responsiveness, and professionalism in all interactions.
• Actively contribute to strategic planning and operational effectiveness of the Finance and HR Departments.
• Promote a commitment to continuous improvement.

Job Benefits

• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• Paid parental leave
• Mobile data reimbursement
• Free parking