Payroll and Benefits Assoc.

About the role

The Hermitage Club is a private, member-owned club at Haystack Mountain in Southern Vermont’s Deerfield Valley. Our team is dedicated to delivering a high standard of hospitality to our members and their families. Behind that experience is a diverse workforce of year-round and seasonal employees, and we’re looking for a detail-oriented Payroll & Benefits Associate to help make sure every one of them is paid accurately, on time, and supported through their benefits. The Payroll & Benefits Associate supports the Human Resources and Finance teams in processing payroll, administering employee benefits, and maintaining accurate employee records in Paycom, our payroll and HRIS platform. This role is a great fit for someone who enjoys precision, takes confidentiality seriously, and likes being a helpful resource for employees.

Responsibilities

• Process payroll in Paycom, including reviewing timecards, entering adjustments, and verifying hours, overtime, tips, gratuities, and seasonal bonuses
• Audit payroll reports before and after each run to catch and correct discrepancies
• Maintain employee pay rates, deductions, garnishments, and direct deposit information
• Help manage the payroll impact of seasonal hiring and rehiring cycles, including onboarding and offboarding of seasonal staff
• Answer employee questions about pay, timekeeping, and pay stubs, and help employees navigate Paycom’s self-service tools
• Assist with year-end activities such as W-2 review and reconciliation
• Support benefits administration for eligible year-round employees, including health, dental, vision, retirement, and other programs
• Process new enrollments, qualifying life events, and terminations in Paycom and with carriers
• Assist with open enrollment preparation, communication, and data entry
• Reconcile monthly benefit invoices against payroll deductions
• Support COBRA, ACA tracking, and leave-of-absence documentation as needed
• Keep employee records in Paycom accurate and up to date
• Run and prepare standard reports for HR, Finance, and department managers
• Help ensure compliance with federal and Vermont wage and hour, tax, and benefits regulations
• Handle all employee information with strict confidentiality

Qualifications

• 2+ years of payroll and/or benefits administration experience
• Hands-on experience with Paycom strongly preferred; experience with a comparable system (ADP, Paylocity, UKG, etc.) considered
• Working knowledge of payroll taxes, deductions, and wage and hour rules
• Experience with hourly, tipped, or seasonal workforces in hospitality, resort, or club environments is a plus
• Strong attention to detail and comfort working with numbers and deadlines
• Proficiency in Microsoft Excel and/or Google Sheets
• Clear, friendly communication