Payroll Administrative Associate
Position Summary
Sunrise Telecom is seeking a detail-oriented, organized, and dependable Payroll Administrative Associate to join our Corporate Office team. This position provides administrative support across Payroll, Production, Vendor Relations, and Compliance while assisting with payroll processing, production reporting, audits, vendor administration, and various operational initiatives.
Essential Duties & Responsibilities
Aid with weekly payroll processing for employees.
Review employee timesheets and payroll reports for accuracy and completeness.
Research and resolve payroll discrepancies in a timely manner.
Maintain confidential payroll records and employee information.
Aid employees with payroll-related questions and documentation.
Prepare payroll reports and supporting documentation for management.
Support year-end payroll activities and other payroll-related projects.
Ensure payroll documentation is accurate and properly maintained.
Aid with the collection, review, and entry of production reports from field operations.
Verify production data for accuracy and completeness prior to payroll processing.
Reconcile production reports with payroll records and resolve discrepancies.
Generate production reports and performance metrics for management.
Maintain accurate production tracking spreadsheets and documentation.
Coordinate with field managers and supervisors to ensure production information is submitted accurately and on time.
Aid with production audits and quality assurance reviews.
Support Operations with reporting, tracking metrics, and production-related projects.
Identify reporting inconsistencies and recommend process improvements.
Aid with onboarding new subcontractors and vendors.
Maintain vendor records and ensure required documentation remains current.
Track contractor certifications, insurance certificates, licenses, and compliance requirements.
Monitor expiration dates and communicate with vendors regarding outstanding documentation.
Aid with vendor compliance programs and contractor management.
Support customer compliance requirements and documentation requests.
Maintain organized electronic and physical filing systems.
Aid with internal and external audits by gathering documentation and preparing reports.
Review employee and contractor files for completeness and accuracy.
Ensure company records comply with customer and regulatory requirements.
Track audit findings and assist with corrective actions as needed.
Prepare spreadsheets, reports, and dashboards using Microsoft Excel.
Compile and distribute reports for leadership and department managers.
Provide administrative support to Payroll, Operations, Vendor Relations, and Human Resources.
Maintain accurate records within company databases and software systems.
Assist with special projects and process improvement initiatives.
Answer incoming calls and respond to internal and external inquiries professionally.
Maintain confidentiality regarding employee, payroll, financial, and company information.
Perform other duties as assigned.
Qualifications
A high school diploma or GED is required; an associate's degree in Business, Accounting, Human Resources, or a related field is preferred.
Two (2) or more years of administrative experience in payroll, accounting, human resources, finance, or a corporate office environment are required.
Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook, is essential.
A strong attention to detail with strong organizational skills is necessary.
The ability to prioritize multiple tasks while meeting deadlines is important.
Strong analytical, problem-solving, and communication skills are required.
The ability to maintain confidentiality and exercise sound judgment is crucial.
Experience with payroll processing is preferred.
Experience using ADP Workforce Now or similar payroll/HRIS systems is preferred.
Experience supporting audits, compliance, or vendor management is preferred.
Experience working within the telecommunications or construction industry is preferred.
Experience with reporting, production tracking, or data analysis is preferred.
Advanced Microsoft Excel skills, including formulas, sorting, filtering, and reporting, are required.
The ability to quickly learn new software and business systems is beneficial.