Payroll Administrative Associate

Payroll Administration

Aid in weekly payroll processing for employees. Review employee timesheets and payroll reports for accuracy and completeness. Research and resolve payroll discrepancies promptly. Maintain confidential payroll records and employee information. Assist employees with payroll-related questions and documentations. Prepare payroll reports and supporting documents for management. Support year-end payroll activities and other payroll-related projects. Ensure payroll documentation is accurate and properly maintained.

Production Support

Support production reporting from field operations. Verify production data for accuracy and completeness before payroll processing. Reconcile production reports with payroll records and resolve discrepancies. Generate production reports and performance metrics for management. Maintain accurate production tracking spreadsheets and documentation. Coordinate with field managers and supervisors to ensure production information is submitted accurately and on time. Assist with production audits and quality assurance reviews. Support operations with reporting, tracking metrics, and production-related projects. Identify reporting inconsistencies and recommend process improvements.

Vendor Relations & Compliance

Aid in onboarding new subcontractors and vendors. Maintain vendor records and ensure required documentation remains current. Track contractor certifications, insurance certificates, licenses, and compliance requirements. Monitor expiration dates and communicate with vendors regarding outstanding documentation. Assist with vendor compliance programs and contractor management. Support customer compliance requirements and documentation requests. Maintain organized electronic and physical filing systems.

Audits & Reporting

Assist with internal and external audits by gathering documentation and preparing reports. Review employee and contractor files for completeness and accuracy. Ensure company records comply with customer and regulatory requirements. Track audit findings and assist with corrective actions as needed. Prepare spreadsheets, reports, and dashboards using Microsoft Excel. Compile and distribute reports for leadership and department managers.

Administrative Support

Provide administrative support to Payroll, Operations, Vendor Relations, and Human Resources. Maintain accurate records within company databases and software systems. Assist with special projects and process improvement initiatives. Answer incoming calls and respond to internal and external inquiries professionally. Maintain confidentiality regarding employee, payroll, financial, and company information. Perform other duties as assigned.