Payable Support Specialist

What You Will Do

• Processes all property invoices for payment.
• Supports daily operations related to payables.
• Gathers, analyzes, and interprets Payable reports regularly (daily, weekly, monthly, and quarterly).
• Counsels and supports property managers in resolving issues related to payables.
• Ensures all aspects of payables comply with policy.
• Sets up recurring purchase orders for all applicable monthly bills for assigned properties.
• Processes all recurring invoices and tracks monthly bills to ensure payment.
• Reviews all open purchase orders in the property management system to determine the status and the cause.
• Identifies and provides recommendations for opportunities for areas of improvement.
• Reconciles vendor statements periodically to ensure all invoices are submitted for payment and are not outstanding.
• Works with all vendors to ensure their required registrations with the vendor café and, where applicable, vendor shield.
• Provides internal and external customer service to properties and vendors, resolving any issues that arise.
• Ensures open and regular communication in order to foster an environment of proactive efforts to increase the profitability of the properties.
• Maintains the Invoice Register Dashboard for assigned sites.
• Maintains the Purchase Order Analytics for assigned sites.
• Works with site teams to resolve all Invoice Register exceptions.

Qualifications

• A High School Diploma or GED (or equivalent)
• A Bachelor's Degree in Business Administration, Property Management, or other related discipline preferred.
• 1-3 years previous payable or applicable skills required.
• Previous experience with YARDI preferred.
• Strong computer skills with MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong verbal and written communication skills.
• Ability to work effectively with employees at all levels of the organization, as well as working with vendors.
• Demonstrated ability to exercise good judgment and discretion in handling highly confidential information, and the ability to recognize when to escalate to a supervisor for significant decisions.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• Ability to handle multiple priorities with tight deadlines in a fast-paced environment.
• A high degree of professionalism, a strong work ethic, and a sense of responsibility and integrity are required.
• Strong time management and organizational skills with attention to detail.
• Requires a reliable, self-motivated team player who pays close attention to detail, demonstrates strong communication, and business literacy skills.
• Demonstrates discretion and ability to maintain a professional attitude and appearance.
• Effectively envisions, develops, and recommends potential new strategies to address competitive, complex business issues.
• Takes initiative to identify and anticipate client needs and make recommendations to leadership for implementation.

Pay & Benefits

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors - we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package. Click here for benefits overview.