Patent Paralegal | Remote

What You Will Do

• Support both: 1. Client Workflow Execution Work inside multiple systems daily (email/inbox, task management, time tracking) Review incoming requests and route them into structured workflows Complete assigned tasks using defined SOPs Maintain accurate tracking of work in ClickUp (or similar system) Enter detailed time logs for client billing purposes Support continuous movement of client work across multiple requests 2. Internal Administrative Support Assist with internal operational and administrative tasks Support team organization and workflow coordination Help maintain internal tracking systems and task hygiene Support document organization and internal process upkeep Assist with general operational tasks as assigned

What This Role Is

• Structured and process-driven High-volume and detail-focused System-based A mix of workflow execution and internal administrative support Fast-moving with frequent task switching Focused on accuracy, consistency, and reliability

What This Role Is Not

• A traditional law firm paralegal role A case ownership or client management role A low-interruption, deep-focus role A flexible or unstructured role

The Role

The ideal candidate:

• Is comfortable working across multiple systems throughout the day
• Follows structured procedures (SOPs) exactly as written
• Can switch between tasks frequently without losing accuracy
• Is comfortable working in inbox + task system + time tracking environments
• Is detail-oriented and reliable with administrative follow-through
• Prefers structured, process-driven work over open-ended problem solving

Requirements

• Minimum of 3 years of experience in a patent paralegal, patent prosecution support, or similar legal/administrative role
• U.S.-based and authorized to work remotely
• Experience working in task management systems (ClickUp or similar) and time-tracking/billing tools
• Familiarity with patent prosecution processes, USPTO procedures, and docketing preferred

Core Responsibilities

• Inbox triage and routing of incoming requests
• Execution of assigned workflow tasks
• Accurate task tracking in ClickUp (or similar system)
• Detailed and timely time entry for billing
• Internal administrative and operational support tasks
• Maintaining workflow accuracy across multiple clients and projects
• Following SOPs without deviation
• Prepare, review, and coordinate U.S. and foreign patent prosecution filings and related correspondence under attorney supervision
• Manage patent prosecution deadlines, docketing, and filing requirements to ensure compliance with USPTO, foreign associate, and client deadlines
• Maintain accurate patent records, client files, and prosecution documentation across multiple client portfolios

Tools You Will Use

• Email / shared inbox system
• Task management system (ClickUp or similar)
• Time tracking / billing system
• Internal SOP documentation
• Administrative tracking tools (as needed)

Compensation

$40-$50 per hour (W-2 employee rate)

How to Apply

This role includes a structured screening process to assess fit for system-based, multi-task environments. Applicants will be evaluated on:

• Comfort working across multiple systems
• Ability to follow structured SOPs
• Task switching capability
• Administrative reliability
• Time entry and billing awareness
• Workflow-based thinking (not case ownership)

Important Fit Note

This role is likely NOT a fit if you prefer:

• Owning legal cases end-to-end
• Highly autonomous or flexible work environments
• Low-interruption focused work