Patent Paralegal
UT-Battelle · Oak Ridge, TN · 1 mo ago
LegalFull-time
We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Must remove boilerplate, navigation, EEO, etc. Must preserve all substantive info.
We need to parse the posting.
Key info:
- Location: 100% onsite in Oak Ridge, Tennessee. Relocation assistance not provided.
- Overview: description of ORNL.
- Role: Patent Paralegal.
- Major Duties/Responsibilities: list of duties.
- Basic Qualifications: list.
- Preferred Qualifications: list.
- Special Requirements: Visa sponsorship not available; security, credentialing, eligibility requirements (Real ID, PIV, background check, etc.)
- About ORNL: description of lab, benefits, etc.
- Benefits: list of benefits (medical, retirement, etc.)
- Pay: not explicitly mentioned; only says "ORNL offers competitive pay and benefits programs". No specific pay figure. According to rules, we should not create Pay section unless posting actually states them. It says competitive pay but no specifics; that's vague. Likely we should not include Pay section because it's not specific. The rule: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "Competitive pay" is vague but maybe considered filler? It's not a specific number. I'd treat as not specific enough, so omit Pay section.
- Schedule: Not mentioned besides 100% onsite. No schedule details like full-time, hours. Could infer full-time but not explicit. Probably omit Schedule.
- Benefits: we have a list of benefits. So include Benefits section.
- About the role: we have overview and description of role. Could put in About the role section.
- Responsibilities: list of duties.
- Requirements: could combine Basic Qualifications and Special Requirements? The rule: Use headings for section headings (About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide what goes where.
We have Basic Qualifications, Preferred Qualifications, Special Requirements. Could map:
- Requirements: Basic Qualifications (mandatory). Could also include Special Requirements (visa, security). Might be better to put Special Requirements under Requirements as well.
- Qualifications: Preferred Qualifications.
- Skills: maybe list of skills from Basic Qualifications (MS Office proficiency, communication, etc.) Could be separate Skills section.
But we must not invent sections; we can include them if we have content. The instruction: "Prefer a few substantive sections over many thin ones." So we could combine.
We need to preserve all substantive information. So we need to include all details.
Let's plan sections:
About the role
: include overview of ORNL and role description (the paragraph about Patent Paralegal providing support). Could also include location and onsite.Responsibilities
: list of duties.Requirements
: Basic Qualifications + Special Requirements (visa not available, security, Real ID, PIV, background check, drug declaration). Could also include "Ability to work occasional overtime and to travel." That's more a requirement.Qualifications
: Preferred Qualifications (patent paralegal experience, paralegal certification, familiarity with Anaqua, willingness to learn, etc.)Skills
: maybe list of skills like MS Word, Outlook, Excel, PowerPoint proficiency, interpersonal, communication, critical thinking, analytical, teamwork, work ethic, organizational, time management, punctuality, reliability, ability to follow directions, ask questions, document management, etc. Could be derived from Basic Qualifications. But we might avoid duplication: if we put skills in Requirements, we might not need separate Skills. However we have a heading for Skills; we could include it if we have specific skill list. The posting includes many skill-like items. Might be better to have Skills section. But we need to avoid thin sections. If we put many items, it's substantive. Benefits: list. Pay: omit. Schedule: omit. Now ensure we don't include boilerplate: remove EEO, equal opportunity, scam warning, navigation, cookie, legal, etc. Also remove "This position will remain open for a minimum of 5 days..." etc. Also remove "We accept Word (.doc, .docx)..." etc. Also remove "If you have trouble applying..." etc. Also remove "ORNL is an equal opportunity employer..." etc. Also remove "UT-Battelle is an E-Verify employer." Also remove "About ORNL" paragraph that is more generic? Actually we need to keep substantive info about ORNL (mission, size, benefits). The "About ORNL" paragraph includes description of lab, legacy, team size, goal, benefits, amenities. That's substantive; we can include in About the role or maybe a separate section but we only have allowed headings. Could incorporate into About the role. We must not repeat job title as heading. Now produce HTML fragment. Let's draft:About the role
Oak Ridge National Laboratory (ORNL) is the largest U.S. Department of Energy science and energy laboratory, with an 80‑year legacy of addressing the nation’s most pressing challenges in energy, environment, and security. The Laboratory employs over 7,000 innovative individuals and offers a collaborative environment that values diverse perspectives. ORNL’s Legal Directorate is seeking a Patent Paralegal to provide professional support to attorneys and staff in the Intellectual Property Management Group. This is a 100% onsite position located in Oak Ridge, Tennessee; relocation assistance is not provided.
Responsibilities
- Prepare and file all formal papers for patent applications written within ORNL.
- Docket all actions for all ORNL patent applications.
- Work closely with patent agents to assist when necessary and ensure deadlines are met.
- Ensure outside counsel invoices for UT‑Battelle's Patent Portfolio are properly administered and recorded in the patent database.
- Work closely with outside law firms to monitor actions and make sure all necessary actions are addressed.
- Provide administrative support as needed.
- Align behaviors, priorities, and interactions with ORNL’s core values of Impact, Integrity, Teamwork, Safety, and Service.
- Promote equal opportunity by fostering a respectful workplace.
Requirements
- High school diploma plus a minimum of five years of relevant experience, at least three of which must be experience as a paralegal, or an equivalent combination of education and experience.
- Proficiency in MS Word, MS Outlook, MS Excel, and PowerPoint.
- Ability to learn quickly and adapt to rapid changes.
- Excellent interpersonal and verbal and written communication skills.
- Ability to apply critical thinking and analytical skills, including analyzing facts and issues and developing solutions.
- Ability to work as part of a team, demonstrating cooperativeness, enthusiasm, positive attitude, and strong work ethic (staying on task, top‑notch organizational and time‑management skills, punctuality, reliability).
- Ability to follow directions and the confidence to ask questions or engage in collaborative discussion.
- Experience in identification, collection, review, production, and management of documents (paper and electronically stored information).
- Ability to work occasional overtime and to travel.
- Ensure compliance with environment, safety, health, and quality program requirements, including Integrated Safety Management System.
- Maintain strong commitment to the implementation and perpetuation of values and ethics.
- Visa sponsorship is not available for this position.
- For employment at ORNL, a Real ID‑compliant form of identification is required; employees must obtain and maintain a federal Personal Identity Verification (PIV) card, which requires a favorable post‑employment background investigation (including a declaration of illegal drug activities, including marijuana/cannabis derivatives, within the past year).
Qualifications
- Patent paralegal experience.
- Paralegal certification.
- Familiarity with the Anaqua patent docketing system.
- Willingness to learn, think outside the box, be resourceful, and be adaptable to change.
Skills
- MS Word, MS Outlook, MS Excel, PowerPoint proficiency.
- Interpersonal, verbal, and written communication.
- Critical thinking and analytical problem‑solving.
- Teamwork, cooperativeness, enthusiasm, positive attitude.
- Strong work ethic: organizational, time‑management, punctuality, reliability.
- Ability to follow directions and ask questions.
- Document identification, collection, review, production, and management (paper and electronic).
- Ability to work occasional overtime and travel.
- Knowledge of environment, safety, health, and quality programs (Integrated Safety Management System).
- Commitment to values and ethics.
Benefits
- Medical and retirement plans.
- Flexible work hours.
- On‑site fitness, banking, and cafeteria facilities.
- Prescription Drug Plan.
- Dental Plan.
- Vision Plan.
- 401(k) Retirement Plan.
- Contributory Pension Plan.
- Life Insurance.
- Disability Benefits.
- Generous Vacation and Holidays.
- Parental Leave.
- Legal Insurance with Identity Theft Protection.
- Employee Assistance Plan.
- Flexible Spending Accounts.
- Health Savings Accounts.
- Wellness Programs.
- Educational Assistance.
- Relocation Assistance (note: not provided for this role).
- Employee Discounts.