Parts & Procurement Specialist

About the role

The Parts & Procurement Specialist is responsible for sourcing, purchasing, tracking, and managing parts and materials necessary to support fleet maintenance operations. This role serves as a critical link between technicians, vendors, and management by ensuring the timely acquisition of high-quality parts at competitive prices while maintaining inventory accuracy and operational efficiency.

Responsibilities

• Source and procure automotive, diesel, and fleet maintenance parts, materials, and supplies.
• Develop and maintain relationships with vendors, suppliers, and manufacturers.
• Negotiate pricing, delivery schedules, and purchasing agreements to maximize value.
• Create and manage purchase orders, ensuring timely and accurate processing.
• Track orders from placement through delivery and resolve any supply chain issues.
• Monitor inventory levels and implement inventory control procedures.
• Coordinate with technicians and service managers to identify parts requirements and prioritize urgent orders.
• Evaluate supplier performance based on pricing, quality, availability, and service.
• Maintain accurate purchasing, receiving, and inventory records.
• Research alternative suppliers and parts solutions to reduce costs and improve availability.
• Ensure compliance with company purchasing policies and quality standards.
• Assist in forecasting parts usage and supporting budgeting efforts.
• Support continuous improvement initiatives related to inventory management and procurement processes.

Requirements

• High School Diploma or GED required.
• Minimum of 3 years of experience in parts procurement, purchasing, inventory management, supply chain, fleet maintenance, automotive, diesel, or related industries.
• Strong understanding of inventory control and purchasing principles.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Valid driver's license and reliable transportation.
• Ability to frequently walk, stand, bend, and lift up to 50 pounds.
• Capability to inspect and accurately identify automotive and fleet maintenance parts.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain Management, Logistics, Automotive Technology, or a related field.
• Experience in fleet maintenance, trucking, heavy equipment, or diesel service environments.
• Experience with procurement software, ERP systems, or inventory management systems.
• Knowledge of vendor contract management and strategic sourcing practices.
• Certification in Supply Chain, Purchasing, or Inventory Management is a plus.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off (PTO)
• 401(k) Company Matching
• Professional Development Opportunities

Schedule

Monday through Friday, Day Shift

Work Location: Knoxville, TN. Candidates must be able to reliably commute to or relocate to the Knoxville area prior to employment.