Parts Assistant

About the role

Build the Future with Us — EquipmentShare is Hiring a Parts Assistant. At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares. We’re hiring a Parts Assistant at our rental facility in Rock Springs, WY, and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. A Parts Assistant will manage the parts inventory, handle orders, and coordinates with vendors to ensure the availability of necessary components for rental equipment. This role involves maintaining accurate records, processing invoices, and supporting both internal service departments and external customers.

Responsibilities

• Manage and supervise parts inventory, purchasing and invoicing
• Interact with customers to answer questions about parts availability or to fulfill parts orders
• Ability to obtain and prepare parts quotes
• Order and manage parts inventory for rental equipment
• Coordinating parts inventory from manufacturers and communicating with vendors for company and customer owned equipment
• Confirm invoice accuracy
• Coordinating with the Service departments and delivery schedules
• The assistant may be responsible for obtaining and preparing parts quotes for customers or internal teams

Requirements

• High School diploma or equivalent
• Active applicable state class driver's license
• Experience in equipment rental company preferred
• Previous experience in the construction or heavy equipment industry a plus
• Previous or current experience with budgeting
• Knowledge of Excel and the use of spreadsheets
• Must possess a clean driving record (position involves picking up and delivering local parts)
• Must own tools applicable to the position
• Must pass a 10‑panel drug screen (safety‑sensitive position)
• Physical requirements: constantly lift and/or move objects up to 20 lb; regularly lift and/or move heavy objects, equipment parts, and tools up to 50 lb or more; occasionally move objects up to 50 lb or more; spend extended periods standing and walking on varying surfaces; remain stationary for long periods (standing or sitting); bend, stoop, and work in tight or confined spaces; use hands, fingers, and arms to manipulate tools, equipment, and small parts with precision; perform repetitive motions such as gripping, twisting, and turning when operating tools or performing assembly/disassembly tasks.

Skills

• Exceptional customer service
• Organization
• Time management
• Communication
• Knowledge of Excel and spreadsheets
• Budgeting experience
• Construction or heavy equipment experience (a plus)

Benefits

• Monthly Family Dinner Night — We treat you and your family to dinner every month, because family comes first. (An employee favorite!) *restrictions apply
• Competitive compensation
• Full medical, dental, and vision coverage for full‑time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Tool and boot reimbursements (role dependent)
• Gym membership stipend + wellness programs (earn PTO and prizes!)