Parts Administrator

Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.

Values: To protect our integrity first, promote ingenuity and challenge everything, develop people, and pursue excellence.

The Company: Our strength is in our people and team work. Vanguard Truck Centers owns and operates full-service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries and across the country. Vanguard Truck Centers is a successful, growing, and profitable company.

About the role

A Parts Administrator is needed for a fast-paced work environment to provide administrative support to the parts department. This includes various administrative activities such as processing payments, invoicing, and maintaining inventory levels.

Responsibilities

• Department Cashier, which includes cash, check, and credit card payments.
• Handling all cash schedules.
• Operating as a liaison between the parts and accounting departments, including resolving discrepancies between vendor invoices and warehouse records, freight charges, and similar issues.
• Accurately research discrepancies in the parts inventory system, including communication with parts management and warehouse managers, coordination with accounts payable personnel, and others within the company.
• Providing proper accounting/coding for parts and freight invoices.
• Maintaining accurate records of details performed.
• Additional responsibilities as needed.

Requirements

• Must be detail-oriented, highly organized, and motivated to provide great customer service.
• Requires a strong sense of urgency.
• Computer skills and accounting knowledge are required.
• Organized, dependable, and accurate.
• Cashier experience.
• Industry experience a plus.
• General computer knowledge.

Qualifications

• High School Diploma; college degree preferred.
• 1-3 years of administrative and cash handling experience.
• Good verbal and written communication skills.
• Must be able to effectively communicate at all levels of the organization.
• Valid Driver’s License.

Benefits

• Competitive salary.
• 401k with employer match (after 3 months of employment).
• Medical, dental, and vision insurance.
• Employer-paid short-term disability (STD) and basic life insurance.
• Optional life and long-term disability (LTD) insurance.
• Flexible Spending Account.
• Paid Time Off (PTO) program.
• Career advancement opportunities.

Background screening is a mandatory prerequisite for employment consideration. Vanguard Truck Centers afford equal employment opportunity to all qualified employees and applicants for employment and prohibit discrimination because of race, color, sex, religion, national origin, age, handicap, or veteran status.