Partnerships Administrative Contractor

Ben Greenfield Life is a media and education portal dedicated to upgrading your lifespan and healthspan, helping you find purpose, happiness, fulfillment, and connection, and equipping you with cutting-edge strategies to optimize mind, body, and spirit.

About the role

The Partnerships Administrative Contractor role focuses on reporting for various affiliate marketing campaigns and partnerships. Key responsibilities include regular data entry and reporting on campaign performance across platforms (emails, social media, advertorials, and podcasts), maintaining and updating information in Airtable, and outreach for link maintenance and affiliate program setup for partners.

Responsibilities

• Check and report on affiliate dashboards
• Weekly data entry for campaign performance (Weekly Roundup Emails, Weekly Dedicated Emails, social, advertorials, podcast guests, etc.)
• Partner with accounting to ensure expected affiliate payments are paid and reflected in the system
• Maintain links and data in Airtable, including audits for broken affiliate links or missing dashboards
• Outreach to partners when a link is broken
• Assist with podcast-related tasks, including ad copy tracking and guest affiliate coordination
• Sign up for new affiliate programs and add them to Airtable
• Send email and social previews to partners for approval before going live
• Ensure podcast ad copy is received at least 4 weeks in advance from partners
• Assist with data entry on the Partnerships Dashboard
• Set up new partners in Airtable and create Pretty Links
• Verify codes are working and contacts are up to date
• Send templated emails to podcast guests regarding affiliate programs
• Assist with EOQ data entry
• Fill in podcast guest sheet weekly on performance and affiliate revenue
• Report dashboard metrics as necessary
• Assist with partner-related needs for book launches and coaching department
• Asset collection, Asana task distribution, and follow-up for monthly content shoots, weekly roundup emails, website ads, and dedicated emails
• Follow up on dedicated emails as appropriate
• Other duties as assigned (e.g., responding to emails with templates, assisting with gift guides)
• Follow up on accounts receivable for overdue invoices
• Create new contracts in DocuSign and send to partners
• Special projects, such as checking dashboards for underperforming partners

Requirements

• High level of confidentiality and professionalism
• Exceptional interpersonal and communication skills
• US residents preferred (all states except CA, IL, NJ, OH, PA, and WA)

Schedule

• Part-time contract position, up to 20 hours per week
• Required meetings:
  • Weekly Partnerships Call – Tuesdays at 12 pm CST
  • Weekly Partnerships/Accounting Call – 11 am CST
  • 1-2 Departmental Update Meetings per week

Contract position starting August 2026.