Part time Sales Administrative Assistant

About the role

Tom Wood Lexus is looking for a sales administrative assistant provides crucial operational support to the sales team, handling data management, order processing, and support to the sales managers with daily administrative tasks. This will be a part time position. We are looking for an organized and detail-orientated Sales Administrative Assistant to join our team. In this role, you will be responsible for breaking down deals, processing vehicle orders and deposits, keeping the CRM system up to date with CRM / DMS match reports, and serving as a key point of contact assisting the sales managers with daily administrative tasks.

Key Responsibilities

• Break Deals down: Receive, verify, and ensure all documents pertaining to a vehicle deal are accurate and there are no missing documents before sending for funding.
• CRM Management: Update and keep up-to-date customer records when a deposit is placed and when a vehicle is sold. Running a weekly CRM/DMS match report to ensure all data is correct in the system.
• Warranty Cancellations/Processing: Assist with canceling warranties / refunds and notating in the CRM.
• Deposits: Process vehicle Deposits and update CRM system and software programs to reflect the deposit status.

Requirements and Qualifications

• Minimum education: Technical high school diploma or technologist in administration, marketing or related areas (desirable incomplete or ongoing university degree).
• Previous experience: Minimum 1 or 2 years of experience in administrative functions, customer service or sales support.
• Technical skills: Intermediate proficiency in office tools (Microsoft Excel, Word) and familiarity with CRM software such as Vin Solutions or other dealership software.
• Effective communication: Excellent writing and speaking skills.
• Organization: Proven ability to prioritize multiple simultaneous tasks in a dynamic, results-oriented environment.

Schedule

Monday - Wednesday 8-6pm, Thursday - Saturday 8-6pm. Part Time contract.

Compensation and Benefits

• Competitive base salary
• Opportunity to grow / learn the automotive business
• Paid Time Off & Vacation
• Paid Holidays
• Medical, Dental & Vision Coverage
• 401(k) with Company Match
• Life & Disability Insurance
• Professional Training & Career Development
• Tuition Reimbursement
• Service Awards
• Opportunities for Advancement

Why Work Here?

At Tom Wood Group, you're more than an employee—you're a part of a family-owned company that has been serving communities for over 50 years. We believe in investing in our people through training, career development, and advancement opportunities. Our team thrives on collaboration, integrity, and a sincere desire to help others, and we're passionate about creating an environment where you can grow both personally and professionally.

What Makes Us Different?

• A company built on core values: Humbly Confident, Passionately Driven, Sincere Desire to Help Others, and Uncompromising Integrity
• Opportunities to advance across multiple industries and locations
• A culture that values your contributions and celebrates success
• Comprehensive benefits designed to support you and your family