Part-Time Program Coordinator, College and Career Preparation

FLSA Status: Part-Time, At-Will, Hourly, Non-Exempt | Location: Hybrid / San Jose, CA | Reports to: Program Director/Senior Manager

Organization Overview

The Latino Education Advancement Foundation (LEAF) is committed to promoting equal opportunities for Latinx students to excel in higher education and realize their career aspirations for social and economic advancement. As a 501(c)(3) organization, we offer a range of programs and education initiatives, including comprehensive support services for postsecondary enrollment and persistence, career pathways preparation, and educational equity advocacy. Since 2019, we have supported over 1,400 LEAF Scholars and their families throughout their college journey. In 2024 alone, we served more than 500 LEAF Scholars and over 90 LEAF Mentors, along with more than 200 families. A remarkable 86% of our students persist in college, considering that fewer than 20% of low-income Latinx students nationally persist in earning a college degree within six years. Our comprehensive support system includes scholarships, workshops, peer mentorship, parent engagement, and college partnerships, which all work together to increase the enrollment and retention rates of Latinx students. With our unwavering commitment, we aspire to empower and uplift our community's next generation of Latinx leaders.

About the Role

LEAF is seeking a passionate and dedicated Program Coordinator to support the delivery and coordination of one of our core program areas: Career Exploration & Discovery (CED), College Success Program (CSP), College and Career Preparation (CCP), or Family Engagement & Advocacy (FE & Adv). Placement will be based on a combination of candidate experience, preference, and organizational need at the time of hire. Each of these programs is designed to support first-generation, low-income Latinx students and families in East San José as they navigate postsecondary education, career development, and family engagement. The Program Coordinator plays a frontline role in delivering high-quality programming, building relationships with participants, and ensuring smooth day-to-day program operations.

Our current open position is with the College and Career Preparation Program. The mission of LEAF’s College and Career Preparation Program (CCP) is to equip first-generation, low-income Latinx students and Students of Color—primarily those attending middle and high schools in San José and surrounding areas—along with their families, with the tools, resources, and knowledge to make informed decisions about their postsecondary education and career pathways. If you are interested in being considered for additional program areas, please indicate in your cover letter.

Responsibilities

• Program Delivery & Facilitation
  • Facilitate engaging workshops, group sessions, and events for students, families, and/or mentors in both virtual and in-person settings.
  • Develop program materials, slide decks, and resources within a defined curriculum framework established by the Senior Program Coordinator and Senior Program Manager.
  • Adapt facilitation approaches to meet the needs of diverse participants, fostering engagement, knowledge retention, and skill building.
• Program Coordination & Administration
  • Coordinate program schedules, activities, and logistics in collaboration with the direct manager and partner sites.
  • Collect and maintain accurate program data, including institutional academic records, attendance records, participant feedback, and information needed for stipend or check distribution.
  • Organize participant contact information to support timely communication and follow-up.
  • Track participant progress toward program milestones and flag concerns to the direct manager.
  • Support a caseload of approximately 150 scholars.
• Relationship Building & Community Engagement
  • Build and maintain respectful, professional relationships with students, families, mentors, and community partners.
  • Support outreach and communication efforts with schools, community organizations, and families to promote program participation.
  • Represent LEAF at school sites, community events, and partner locations to recruit participants and build program awareness.
• Events & Outreach
  • Plan and participate in LEAF engagement activities, including orientations, family nights, resource fairs, recruitment presentations, and community events.
  • Support the creation of outreach materials such as flyers, social media content, and email communications.
  • Collect participant stories and program highlights to contribute to impact reporting and communications efforts.
• Collaboration & Continuous Improvement
  • Work closely with the direct manager and broader LEAF team to share updates, surface challenges, and implement feedback.
  • Contribute to team efforts to improve program processes and participant experience.
  • Actively seek and apply feedback to continuously improve individual work and service delivery.

Requirements

• Bachelor’s Degree in Education, Social Work, or a related field preferred or equivalent direct experience.
• Bilingual English/Spanish fluency required.
• Experience providing supportive services to students, families, and/or in the community, preferred.
• Some experience building professional relationships and rapport with individuals of diverse backgrounds, particularly with the demographic LEAF primarily serves.
• Commitment to equity, inclusion, and social justice.
• Familiarity with East San José or similar communities.
• Strong presentation/facilitation, communication (written and verbal), and interpersonal skills.
• Proficiency with Google Suite, including Google Drive, Docs, and Sheets.
• Familiarity with Canva, Mailchimp, and other graphic design applications is a plus.
• Submit to a background check and TB test, as well as any other school-based requirements.

Qualifications

A Strong Candidate:

• Possesses strong communication and interpersonal skills to engage with students, families, and partners.
• Is able to implement cultural competence, empowerment, and engagement strategies.
• Has strong organizational and collaboration skills.
• Is able to execute structured tasks within specific, individual workstreams.
• Can anticipate risks and alerts manager.
• Prioritizes building trusting, respectful, professional relationships that develop self and peers.
• Will seek to improve individual work; proactively seeks and acts on feedback.

Pay

$30–$34/hour based on experience and qualifications.

Benefits

• A wide range of medical and vision/dental coverage options, with LEAF paying a portion.
• Optional disability and life insurance coverage options, as well as Flexible Spending Accounts, employee-paid.
• 401(k) retirement plan with a LEAF match: 100% of contributions on the first 3% deferred, then 50% of contributions from 3% to 5%.
• Generous paid time off: 14 holidays (4 hours paid), 60 hours accrued vacation, which increases with length of service, and 40 hours paid sick leave annually.
• Parking and mileage reimbursement.
• Cell phone stipend.
• Employer-sponsored professional development opportunities.

Schedule

• This position is required to work on-site 2-3 days per week and travel to multiple school sites within the Bay Area.
• Regular evening and occasional weekend events may be required, with the ability to flex working hours accordingly.
• Local travel may be required for this job; reliable transportation is solely the responsibility of the employee.