Part-Time OPS Staff Assistant-43350012

About the role

The Criminal Investigations Division encompasses all law enforcement and forensic components residing within the Department of Financial Services. This advertisement is for the PUBLIC ASSISTANCE FRAUD. This advertisement is for a PART TIME OPS STAFF ASSISTANT position which is a NON-SWORN position.

To apply for this position, submit a State of Florida Employment Application via People First and submit a supplemental application to the following email address: cidhiring@myfloridacfo.com. The supplemental application must be received no later than five (5) business days after the closing date of this advertisement in order to be considered for this position.

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools at any stage of the process is strictly prohibited and will result in disqualification for the position.

Responsibilities

• Aid supervisor with collecting and printing documentation used during the screening process.
• Aid supervisor with preparation of final reports to be submitted to appropriate adjudicating authority.
• Aid supervisor with the review of CCIS to determine if SAO or Court Action is available to update SAO information. Add appropriate documentation to the case management system.
• Aid supervisor with the review of DCF data systems to determine if Final Orders are available to update ADH information.
• Review, date stamp, and distribute all incoming mail. Ensure time restrictive correspondence is handled appropriately during supervisor's absence.
• Maintain inventory of required supplies and request replenishment.
• Aid supervisor with maintaining a file room. Prepare, monitor, and maintain files of correspondence, administrative forms, and investigative files ensuring accuracy of records.
• Aid supervisor with in-house record disposition process.
• Maintain and submit monthly vehicle and postage logs. Assist with the input of travel and vehicle data.
• Answer telephones, screen and direct incoming calls and take messages in accordance with Department policies and procedures.
• Receive visitors, maintain visitor control, and initiate proper action pertaining to visitor requests.
• Operate, maintain, and utilize office machines and equipment in a safe and operationally efficient manner as prescribed by on-the-job training and manufacturer’s recommended guidelines.
• Utilize all Department approved computer software, including, but not limited to Microsoft Word, Excel, and Access.
• Perform other duties as required.

Requirements

• High School Diploma or equivalent.
• Proficient in using Microsoft Office Products (Word, Excel, Outlook, etc.).
• Experience in applying communication principles and techniques in academic or professional settings.
• Valid Driver’s License from the Florida Department of Safety and Motor Vehicles by time of employment.

Preferences

• A degree from an accredited college or university.
• Experience working in law enforcement agency, law firm, fire service industry, or government investigative agency.
• Special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency’s mission.

Qualifications

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Benefits

• $17.00 per hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.
• Employees of the Department of Financial Services are paid on a monthly pay cycle.
• This position requires a security background check, including fingerprint as a condition of employment.

Pay

The salary for this position will be $17/hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.

Schedule

Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. There is no mention of a specific schedule in the job posting.

Skills

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Security background check, including fingerprint as a condition of employment.

Pay

The salary for this position will be $17/hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.

Schedule

Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. There is no mention of a specific schedule in the job posting.

Skills

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Security background check, including fingerprint as a condition of employment.

Pay

The salary for this position will be $17/hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.

Schedule

Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. There is no mention of a specific schedule in the job posting.

Skills

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Security background check, including fingerprint as a condition of employment.

Pay

The salary for this position will be $17/hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.

Schedule

Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. There is no mention of a specific schedule in the job posting.

Skills

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Security background check, including fingerprint as a condition of employment.

Pay

The salary for this position will be $17/hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.

Schedule

Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. There is no mention of a specific schedule in the job posting.

Skills

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of basic arithmetic.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Security background check, including fingerprint as a condition of employment.

Pay

The salary for this position will be $17/hour for no more than 20 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule is schedule needs to be flexible work schedule.

Schedule

Employees of the Department of Financial Services