Part Time Operations Manager

We need to output HTML fragment with sections: About the role? Actually we have "About Depave" and "About this position". The instructions: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should map content accordingly. We have sections: About Depave (organization description) maybe "About the role"? Actually "About Depave" is about organization, not role. Could be "About the role" is not present. We have "About this position". Could map to "About the role". Also we have "Core responsibilities" -> Responsibilities. "Desired qualifications" -> Qualifications (or Requirements). Also we have "Compensation and hours: $40 per hour, .5 FTE with potential for growth" -> Pay and Schedule maybe. Also "Work Type: Hybrid" and schedule flexibility. So we can have Pay section with "$40 per hour, .5 FTE with potential for growth". Schedule section maybe "Hybrid work with schedule flexibility; some meetings at N. River St. office". Benefits? Not explicitly listed. Could omit Benefits if not present. Also we have "Reports to: Executive Director" maybe minor metadata; we can fold into a short p. We must not repeat job title as heading. Job title is Operations Manager. Not to put as heading. We must not include boilerplate like EEO etc. There's a statement encouraging applications from marginalized groups; that's EEO-like but it's part of posting. Should we remove? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The encouragement statement is EEO-like; likely considered boilerplate to remove. Also "We strongly encourage applications from people of color..." etc. That's EEO. Remove. Also "If you feel you have the skills and lived experience to thrive in this position—even if you do not meet all qualifications listed—we encourage you to apply." That's also EEO-ish; remove. Also "To apply: ..." application instructions; remove. Also "Applications accepted on a rolling basis..." remove. Also "Job Type: Hybrid" maybe we keep as part of Schedule or Work Type. We need to preserve all substantive information: organization description, role description, responsibilities, qualifications, compensation/hours, work type, reports to. We must not invent or summarize away detail. Let's extract substantive paragraphs: Organization: Depave Location: Portland, OR Compensation and hours: $40 per hour, .5 FTE with potential for growth Job Type: Hybrid Reports to: Executive Director Work Type: Depave offers schedule flexibility and hybrid work with some meetings at our N. River St. office (off N. Interstate near the Fremont Bridge). About Depave:Depave is a Portland based nonprofit with a small staff that catalyzes and implements transformational greenspace projects with community partners. We leverage volunteer engagement, manage design and landscape contractors, and fund our projects primarily through local, regional, and national government grants, with support from private foundations and our supporting donors. About this position: The Operations Manager is responsible for Depave’s day-to-day financialand operational needs including grant and financial management, bookkeeping, compliance,and other administrative and office duties. We seek a highly organized professional committed to improving our organizational systems, and who is interested in growing their position with the organization. We are budgeted at .5 FTE for this position through 2026 with the potential for expansion of hours in 2027 depending on funding. Core responsibilities: Office management: Manage landlord and utilities communications, equipment and assets, tech and software subscriptions, record keeping and organization.HR: Assist with management of employee benefit plans, overseeing organizational insurance policies, assist with new staff onboarding, manage contracts, tax forms, keep staff and board files and contact information current.Bookkeeping and accounting: Enter receipts, manage employee transactions, write checks, and perform reconciliations. Oversee payroll service. Prepare annual tax information for accountant.Grant management: Organize and track documentation, budgets and expenditures, andimportant due dates for foundation and government grants and reports. Work with staff to manage and submit grant applications, budgets, and reporting.Financial management: Manage cash flow and monitor accounts. Prepare financial reports for the board of directors. Work with staff to track project and organizational budgets and submit reimbursement requests. Compliance: Assist with implementing Depave’s procurement policy. Assist with managing subaward agreements and contracts. Monitor organizational compliance with prevailing wage and other regulations. Desired qualifications:Relevant degree in administration, finances, or project management and/or 3 years of work experience in operations, administration, or grant management.Basic accounting experience. Organized and motivated to develop and improve internal organizational systems.Flexible, reliable, and supportive of the organizational mission.Strong interpersonal, verbal, written communication skills.Experience with grant management, including multi-year government grants.Technological proficiency in Google Workspace and spreadsheets, QuickBooks Online, and the ability to comfortably manage online payments, payroll, and benefits systems. We need to output HTML with headings: maybe About the role (use About this position), Responsibilities (Core responsibilities), Qualifications (Desired qualifications), Pay ($40 per hour, .5 FTE with potential for growth), Schedule (Hybrid, schedule flexibility, some meetings at N. River St. office). Also maybe About Depave could be "About the organization" but not in list; we could still include as a section with

About Depave

though not in examples but allowed? The instruction says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says "Use

for section headings (e.g. ...)". Likely we should stick to those headings; but we can include About Depave as a paragraph under About the role? Might be okay to have a separate section "About Depave" but not in list; risk. Better to incorporate Depave description into About the role section? The About this position already includes role description. The About Depave is organization info; could be placed as a paragraph before About the role, maybe as a

without heading. Since we shouldn't create unnecessary headings. So we can output a

for Depave description, then

About the role

with the About this position paragraph. Then

Responsibilities

with

• ... each responsibility as separate li? The core responsibilities list includes multiple categories; we could break each bullet into li. Let's parse: Office management: Manage landlord and utilities communications, equipment and assets, tech and software subscriptions, record keeping and organization. HR: Assist with management of employee benefit plans, overseeing organizational insurance policies, assist with new staff onboarding, manage contracts, tax forms, keep staff and board files and contact information current. Bookkeeping and accounting: Enter receipts, manage employee transactions, write checks, and perform reconciliations. Oversee payroll service. Prepare annual tax information for accountant. Grant management: Organize and track documentation, budgets and expenditures, and important due dates for foundation and government grants and reports. Work with staff to manage and submit grant applications, budgets, and reporting. Financial management: Manage cash flow and monitor accounts. Prepare financial reports for the board of directors. Work with staff to track project and organizational budgets and submit reimbursement requests. Compliance: Assist with implementing Depave’s procurement policy. Assist with managing subaward agreements and contracts. Monitor organizational compliance with prevailing wage and other regulations. We'll make each as
• . Qualifications: list each bullet. Desired qualifications list: - Relevant degree in administration, finances, or project management and/or 3 years of work experience in operations, administration, or grant management. - Basic accounting experience. - Organized and motivated to develop and improve internal organizational systems. - Flexible, reliable, and supportive of the organizational mission. - Strong interpersonal, verbal, written communication skills. - Experience with grant management, including multi-year government grants. - Technological proficiency in Google Workspace and spreadsheets, QuickBooks Online, and the ability to comfortably manage online payments, payroll, and benefits skills. We'll output as
  • ... Pay:

    Pay

    $40 per hour, .5 FTE with potential for growth

    Schedule:

    Schedule

    Hybrid work with schedule flexibility; some meetings at N. River St. office (off N. Interstate near the Fremont Bridge).

    We also have Reports to: Executive Director and Job Type: Hybrid (already covered). Could include Reports to in a short p under About the role maybe. We must not include application instructions, EEO statements. Let's construct HTML:

    Depave is a Portland based nonprofit with a small staff that catalyzes and implements transformational greenspace projects with community partners. We leverage volunteer engagement, manage design and landscape contractors, and fund our projects primarily through local, regional, and national government grants, with support from private foundations and our supporting donors.

    About the role

    The Operations Manager is responsible for Depave’s day-to-day financial and operational needs including grant and financial management, bookkeeping, compliance, and other administrative and office duties. We seek a highly organized professional committed to improving our organizational systems, and who is interested in growing their position with the organization. We are budgeted at .5 FTE for this position through 2026 with the potential for expansion of hours in 2027 depending on funding. Reports to: Executive Director.

    Responsibilities

    • Office management: Manage landlord and utilities communications, equipment and assets, tech and software subscriptions, record keeping and organization.
    • HR: Assist with management of employee benefit plans, overseeing organizational insurance policies, assist with new staff onboarding, manage contracts, tax forms, keep staff and board files and contact information current.
    • Bookkeeping and accounting: Enter receipts, manage employee transactions, write checks, and perform reconciliations. Oversee payroll service. Prepare annual tax information for accountant.
    • Grant management: Organize and track documentation, budgets and expenditures, and important due dates for foundation and government grants and reports. Work with staff to manage and submit grant applications, budgets, and reporting.
    • Financial management: Manage cash flow and monitor accounts. Prepare financial reports for the board of directors. Work with staff to track project and organizational budgets and submit reimbursement requests.
    • Compliance: Assist with implementing Depave’s procurement policy. Assist with managing subaward agreements and contracts. Monitor organizational compliance with prevailing wage and other regulations.

    Qualifications

    • Relevant degree in administration, finances, or project management and/or 3 years of work experience in operations, administration, or grant management.
    • Basic accounting experience.
    • Organized and motivated to develop and improve internal organizational systems.
    • Flexible, reliable, and supportive of the organizational mission.
    • Strong interpersonal, verbal, written communication skills.
    • Experience with grant management, including multi-year government grants.
    • Technological proficiency in Google Workspace and spreadsheets, QuickBooks Online, and the ability to comfortably manage online payments, payroll, and benefits systems.

    Pay

    $40 per hour, .5 FTE with potential for growth

    Schedule

    Hybrid work with schedule flexibility; some meetings at N. River St. office (off N. Interstate near the Fremont Bridge).

    We should not include any extra text. Ensure no markdown fences. Output only HTML. Check for any repeated content: We included Reports to in About the role paragraph; that's fine. We omitted location? The location is Portland, OR. Should we preserve? It's substantive. Could add to About the role paragraph