Part-time Elections Clerk I / Warehouse

Reports to: Elections and Voter Registration Director or Deputy Director. Non-exempt, non-merit position serving at the discretion of the Department Director.

About the role

The purpose of this job is to support the Elections Department by performing a variety of functions, depending on assigned area. Duties include clerical/data entry support, maintaining files, voter registration, customer service, equipment maintenance, poll worker training, and support for advance voting and Election Day voting locations.

Pay

$17.16 hourly. Part-time position with no benefits.

Schedule

8:00 a.m. – 5:00 p.m., Monday–Friday (flexible/variable). Generally no more than 29 hours per week. Periods of 40+ hours may occur during peak election periods. Workdays may extend outside normal business hours, including weekends and after hours, particularly during election season. Election Days require 14–17 hour days, beginning at 5:30 a.m. (2–4 days per year). May be required to work on religious holidays. Regular and predictable attendance is required.

Requirements

• High school diploma or equivalent required.
• One year of clerical and records maintenance experience and/or related experience preferred; or any equivalent combination of education, training, and experience.
• Valid driver’s license.
• Must work cooperatively with others.
• When vehicle operation is required, responsible for vehicle safety, readiness, and compliance with ACC’s safe driving policy.

Responsibilities

Election Clerk I (General)

• Answers telephone inquiries, especially during peak work seasons.
• Assists citizens with voter registration.
• Supports advance voting, absentee voting, election night returns, and other election duties as needed.
• Performs other duties as assigned.

Election Clerk I (Assigned to Elections Warehouse)

• Prepares and packs all supplies and equipment for assigned advance voting and Election Day polling locations.
• Ensures supply levels are maintained during advance voting and Election Day.
• Reports malfunctions, mishaps, or issues to immediate supervisor and the Elections Director.
• Assists with testing and updating all elections equipment prior to elections.
• Supports the Elections Coordinator with tasks related to election equipment and supplies at the warehouse, including inventory, repairs, record keeping, preventative maintenance, logic and accuracy testing.
• Surveys all Election Day and advance polling locations prior to voting to ensure ADA compliance and compliance with state election laws, rules, and regulations.
• Participates in the planning, preparation, and training of poll workers.
• Provides direct support for the operations of multiple advance voting and Election Day voting sites, including setup and breakdown of polling sites.

Skills

• Knowledge of Elections Department policies, procedures, and activities as they relate to the position.
• Knowledge of departmental terminology and procedures.
• Ability to compile, organize, prepare, and maintain records, reports, and information in compliance with regulations.
• Ability to communicate effectively with supervisors, staff, candidates, elected officials, and the public.
• Ability to use independent judgment in routine and non-routine situations.
• Proficiency in computer applications, word processing software, document imaging equipment, and electronic voting equipment.
• Ability to plan, organize, and prioritize daily assignments and work activities.
• Ability to comprehend and apply departmental regulations and procedures.

Physical Requirements

• Must be physically able to operate office equipment including computers, calculators, document scanners, copiers, and telephones.
• Requires walking, bending, stooping, standing, pushing, pulling, lifting, fingering, grasping, and repetitive motions.
• Must be able to exert up to 10 pounds of force frequently and lift up to 20 pounds.
• Requires the ability to compare, judge, and inspect data, items, and equipment.
• Requires effective interpersonal communication, including hearing, speaking, and signaling to convey or exchange information.
• Requires the ability to read and understand manuals, forms, records, reports, and instructions.
• Requires the ability to speak with poise, voice control, and confidence.
• Requires the ability to learn and apply complex principles and techniques, make independent judgments, and expound on job-related knowledge.
• Requires the ability to record and deliver information, explain procedures, and follow oral and written instructions.
• Requires basic numerical aptitude, including addition, subtraction, multiplication, division, and percentages.
• Requires the ability to inspect items for proper dimensions and visually use office equipment.
• Requires hand-eye coordination for using office equipment and performing tasks.
• Requires manual dexterity to handle office equipment and perform twisting or turning motions.
• May require the ability to differentiate between colors and shades of color.
• Requires the ability to work under moderate stress during emergencies and adapt to changing situations.
• May require the ability to talk and hear for effective communication.