Part Time - Client Service Coordinator (CSC)

If you are a current associate, apply through our internal career site by logging into Workday and accessing the Jobs Hub app or searching for Browse Jobs.

About the role

The Client Service Coordinator (CSC) is responsible for creating an exceptional client and pet experience while supporting the efficiency and productivity of the hospital team. The CSC coordinates the flow of clients and pets through the hospital, promotes hospital services, and ensures clear communication with clients and associates. This role helps create a welcoming, friendly, and efficient environment that encourages clients to return and refer family and friends.

Responsibilities

• Client Experience & Service
  • Deliver professional, efficient, and exceptional client service at all times.
  • Welcome clients and pets in a warm, friendly, and caring manner.
  • Ensure clients and pets are comfortable throughout their visit.
  • Educate clients on pet health, preventive care, hospital services, and Optimum Wellness Plans (OWPs).
  • Promote hospital services and encourage routine visits to support pet wellness.
• Client & Patient Flow Management
  • Coordinate the flow of clients and pets to maximize hospital efficiency and productivity.
  • Assist in maximizing the number of pets seen each day while maintaining quality care.
  • Support the needs of wellness plan members through effective scheduling and service coordination.
  • Route appointments appropriately to optimize the veterinary team's time and resources.
• Client Check-In & Documentation
  • Greet incoming clients and complete all required documentation.
  • Accurately enter pet information, medical history, and client data into hospital systems.
  • Utilize appropriate identification collars and tags to ensure patient safety.
  • Ensure prompt and efficient client service from arrival through discharge.
• Client Check-Out & Follow-Up
  • Provide clients with discharge instructions, invoices, and educational materials.
  • Dispense prescription items according to veterinarian instructions.
  • Recommend and sell appropriate retail products and services.
  • Schedule future appointments and follow-up care as needed.
• Administrative & Financial Responsibilities
  • Process transactions accurately and maintain balanced financial records.
  • Follow all hospital opening and closing procedures.
  • Complete administrative tasks as assigned.
  • Maintain accurate documentation and records in accordance with hospital policies.
• Team & Culture
  • Live and exemplify the Five Principles of Mars, Incorporated.
  • Contribute to a positive, collaborative, and professional team environment.
  • Perform additional duties and responsibilities as assigned.

The Five Principles

• Quality: The consumer is our boss. Quality is our work. Value for money is our goal.
• Responsibility: Take personal ownership and accountability for performance. Support associates in achieving shared goals.
• Mutuality: Promote mutually beneficial relationships with clients, associates, and partners. Foster long-term success through shared benefits.
• Efficiency: Maximize resources and eliminate waste. Focus on doing what we do best.
• Freedom: Support the hospital's future success through responsible business practices. Recognize that profitability enables continued growth and opportunity.

Core Competencies

• Leadership Competencies: Customer Focus, Peer Relationships, Integrity and Trust, Action Oriented, Active Listening.
• Functional Competencies: Preventive Care and Optimum Wellness Plans (OWPs), Effective Communication, Client Service Excellence, Priority Management, Time Management.

Requirements

• Communication Skills
  • Read, write, and speak fluent English.
  • Demonstrate strong written and verbal communication skills.
  • Use proper grammar, vocabulary, and professional communication practices.
• Organization & Time Management
  • Manage multiple priorities in a fast-paced environment.
  • Maintain organization and accuracy while handling competing demands.
  • Demonstrate strong attention to detail and follow-through.
• Problem Solving
  • Identify issues, analyze situations, and develop practical solutions.
  • Exercise sound judgment and decision-making skills.
• Client Service
  • Consistently provide attentive, courteous, and informative service.
  • Build positive relationships with clients and team members.
• Technical & Mathematical Skills
  • Utilize Microsoft Office applications and hospital software systems effectively.
  • Perform basic mathematical calculations, including percentages, ratios, and conversions.
• Professional Attributes
  • Initiative: Take proactive steps to solve problems and improve processes. Seek opportunities to support team and hospital goals.
  • Integrity: Demonstrate honesty, professionalism, and sound judgment. Adhere to Banfield policies, ethics, and standards.
  • Collaboration: Work effectively with others and share information as needed. Foster teamwork and mutual respect.
  • Flexibility: Adapt to changing priorities and business needs. Perform a variety of tasks and responsibilities as assigned.
  • Independence: Work effectively with minimal supervision. Take ownership of assigned responsibilities.
  • Resilience: Maintain a positive attitude in stressful situations. Remain professional and composed when facing challenges.
• Working Conditions
  • Ability to work at a computer for extended periods.
  • Ability to work confidently around a variety of animals, including dogs, cats, birds, and reptiles.
  • May be required to work evenings, weekends, and schedules exceeding 40 hours per week based on business needs.
  • Must possess the cognitive ability to perform reasoning, mathematical, and communication tasks.
  • Work environment may include moderate to high noise levels.
  • Ability to stand, walk, kneel, crouch, stoop, and climb during shifts.
  • Ability to lift, carry, and move up to 50 pounds.
  • Requires good hand-eye coordination, manual dexterity, and visual acuity.
  • Regular exposure to animals that may bite or scratch.
  • Occasional exposure to anesthesia, radiation, biological hazards, medications, and controlled substances.
• Education & Experience
  • High School Diploma or equivalent preferred.
  • Minimum of one year of customer service experience.
  • Must be at least 18 years of age to perform duties involving radiography (X-ray) procedures.
• Preferred Qualifications
  • Veterinary, healthcare, pharmaceutical, or related medical experience.
  • Knowledge of medical terminology.
  • Experience in a veterinary hospital or healthcare environment.

Pay

The pay range for this role is $15.00 - $18.69 hourly. The specific rate is determined based on the candidate’s experience, skill level, and education, and may vary depending on location or applicable minimum wage laws.

Benefits

• Health & Wellness
  • Comprehensive Medical, Dental, and Vision Insurance.
  • Top-Tier Mental Health and Wellbeing Resources, including free coaching and counseling sessions.
  • Flexible Spending Accounts (FSA) for healthcare and dependent care expenses.
  • Health Savings Account (HSA) with pre-tax funds for medical expenses.
  • Digital Exercise Therapy program.
• Financial Security
  • Generous Retirement Plans (401(k) and Roth) with company match.
  • Best-in-Class Student Debt Relief Program (for Full-Time DVMs).
  • Company-Paid Short- and Long-Term Disability.
  • Associate Life Insurance (company-paid) & Supplemental Life Insurance.
  • Voluntary Protection Benefits for hospital stays, critical illness, and accidents.
  • Identity Protection to safeguard personal information.
• Work-Life Balance
  • Paid Time Off and Holidays.
  • Paid Parental Leave for birth and adoption.
  • Back-Up Child and Elder Care & Family Support Resources.
  • Fertility and Family Building Support.
  • Commuter Benefits for a more convenient and cost-effective daily journey.
• Professional Growth
  • Continuing Education Allowance for eligible positions.
  • Legal Plan for affordable and accessible legal coverage.
• Additional Perks
  • Three Free Optimum Wellness Plans for pets.
  • Exclusive Discounts on a wide variety of products and services.

Benefits eligibility is based on employment status. Full-time Associates are eligible for all benefit programs (Student Debt Program available for Full-Time DVMs only); Part-time Associates are eligible for those benefits marked with an asterisk (*).