Part-time Bookkeeper/Office Manager

Key Roles And Responsibilities

• Perform financial management and billing services, including, without limitation:
• Managing District finances on District approved accounting software;
• Preparation of monthly financial statements;
• Monitor expenditures;
• Aid auditor in performing the annual audit, to accomplish timely completion and filing;
• Prepare all deposits and disbursements;
• Annual Budget preparation;
• Manage collection process.
• Prepare and mail annual billing statements;
• Print Payment Receipt Confirmations for online payments through SIPA;
• Record payments and file confirmations;
• Print daily Payport Transaction Reports, confirm all payment confirmations have been received and posted, file;
• Print daily Payport Disbursed Transaction Reports, confirm payment amount, file in Deposit file;
• Receive, record and deposit payments;
• Input checks into Chase’s Security fraud system when written;
• Follow-up on delinquent accounts;
• Communicate with customers;
• Prepare and recording of Liens and Release of Liens.
• Provide administrative management services to the District including, without limitation:
• Ensure compliance with statutory filings with state, county and local entities as required;
• Respond to customer questions, concerns, problems;
• Respond to status letters from Title Companies;
• Correspondence with various governmental entities and others as necessary;
• Communication with mortgage companies to collect fees;
• Communicate with residents, golf course, and school personnel regarding maintenance and repair work;
• Download and review Weekly Permit Activity Report from CHV;
• Review and respond (Comment Letter) to projects when requested by CHV;
• Act as official custodian of all District records, which must be available for public inspection during regular business hours;
• Cookordination and attendance at board meetings;
• Prepare Agenda;
• Prepare and distribute board meeting packets;
• Prepare and file all meeting notices as required by law;
• Attendance at Executive sessions and Special meetings of the Board as appropriate;
• Review draft Minutes;
• Perform statutory filings with various state, county and local entities as required;
• Administration of District elections;
• Serve as the Designated Election Official;
• Attendance at public forums as may be required;
• Management and coordination of services of contractors, consultants;
• Compliance with CRS requirements;
• Consultation with board members;
• Development, oversight and maintenance of District’s Website including, without limitation:
• Cookordination with web tech any changes needed to website;
• Have Notices posted on website;
• Have Meeting Agendas posted on website.

Requirements

• Bookkeeper/billing experience and knowledge;
• Data entry experience;
• Excel knowledge.

AimHire is an Equal Opportunity/Affirmative Action Employer.