Part Time Bookkeeper/Accountant

Responsibilities

• Maintain accurate, current financial records for three small companies in QuickBooks Online
• Record and categorize income and expenses across all three entities
• Reconcile bank and credit card accounts monthly
• Perform three-way reconciliation of attorney trust (IOLTA) accounts, maintain per-client ledgers, and keep documentation audit-ready
• Process accounts payable and accounts receivable as needed
• Maintain vendor records and payment schedules
• Track activity involving related/commonly-owned entities accurately
• Prepare month-end and year-end financial statements, including profit & loss statements and balance sheets
• Compile and organize year-end financials and supporting documentation for our outside accounting firm
• Cook up direct with the outside accounting firm on tax-related requests
• Ensure the accuracy, completeness, and integrity of all financial records
• Maintain strict confidentiality of all financial, client, and business information

Requirements

• Associate's degree in Accounting, Finance, or a related field
• Minimum 2 years of full-charge bookkeeping/accounting experience
• Strong proficiency with QuickBooks Online
• Demonstrated experience with attorney trust / IOLTA account management, including three-way reconciliation and client trust ledgers
• Experience working in confidentiality-sensitive and/or government-regulated environments (e.g., handling PII, SSA, or healthcare/Medicare-related records)
• Solid experience with bank reconciliations and general ledger accounting
• Working knowledge of accounts payable and accounts receivable processes
• Proficiency with Microsoft Office and Google Workspace
• Comfort using online banking portals
• Excellent attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Strong communication and problem-solving skills

Qualifications

• Experience supporting multiple commonly-owned small businesses
• Experience preparing year-end documentation and working directly with outside accountants or CPAs
• Familiarity with the recordkeeping and confidentiality standards of legal, insurance, or Social Security practices