Part-Time Administrative Support Coordinator

Department Specific Responsibilities

• Schedules meetings, manages calendar, and prepares meetings for the Director.
• Schedules travel and reimbursement for the Director and occasionally medical students.
• Assists with background checks for AmeriCorps, involving careful management based on grant audit standards.
• Assists with Service-Learning funded events and purchase requests, requiring attention to detail, careful planning, and meeting deadlines.
• Manages financial management and budget tracking using Excel.
• Trains for Friday office coverage in IUSM Student Affairs Office.
• Tracks and analyzes program data using Excel.
• Develops infographics and other graphics for reports and presentations using Excel and PowerPoint.
• Brings innovation, creativity, and energy to the role to support the program’s mission.

Education

Required: High school diploma or equivalent (such as HSED or GED).

PREFERRED: Some college.

Skills

• Experience managing complex calendars, scheduling meetings, and coordinating appointments using Microsoft Outlook, Teams, Zoom, or similar platforms.
• Experience using Microsoft Excel for data entry, budget tracking, reporting, and data analysis.
• Experience arranging travel, processing reimbursements, and coordinating logistics for staff, faculty, students, or executives.
• Experience maintaining confidential records and handling sensitive information with a high degree of discretion.
• Experience managing multiple projects simultaneously while meeting deadlines and maintaining attention to detail.
• Experience processing forms, documentation, or compliance-related activities in accordance with established policies and procedures.
• Extremely organized and detail-oriented.
• Excellent at deadlines, sending reminders.
• Strong ability to take initiative and follow-up on things.
• Marketing experience.

Benefits

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Pay

$15.00 - $17.00 per hour

Schedule

15-18 hours per week
Hours: 10:00 AM-6:00 PM (3 to 4 days a week), start time is flexible but no earlier than 10:00 AM.

Location

Medical Education and Research Building
350 West 14th Street, Indianapolis, Indiana 46202