Part-Time Administrative Associate - Admissions

Location: Lewisburg, WV (WVSOM Main Campus)

This is a part-time, non-exempt, temporary hourly position with a minimum rate of $16.00 per hour and no fringe benefits. The employee may work up to 1,040 hours per academic year (July 1 through June 30).

About the role

The Administrative Associate assists the Admissions Office primarily by reviewing applications submitted through the American Association of Colleges of Osteopathic Medicine Application Service (AACOMAS). This position reviews applications using established guidelines to help identify whether applicants meet basic admissions requirements and competitive standards for the Doctor of Osteopathic Medicine (D.O.) Program. The role also provides general administrative support and assists with routine office operations.

Responsibilities

• Review assigned AACOMAS applications using established review guidelines that include verifying completion of required prerequisite coursework, letters of recommendation, academic performance, and experiences (health care, community service, leadership, research) that demonstrate alignment with WVSOM’s mission and admissions standards.
• Record application review evaluations and comments in the admissions system accurately and consistently while maintaining established review timelines, quality standards, and productivity expectations.
• Provide backup support to the Admissions Office by answering and triaging incoming phone calls and emails, directing inquiries to the appropriate staff member when needed.
• Assist with routine admissions office tasks, including data entry, filing, document processing, and other administrative duties as assigned.
• Complete required training and adhere to institutional policies and procedures regarding confidentiality of applicant information and admissions materials.
• Maintain professional and courteous interactions with applicants, prospective students, faculty, staff, and external constituents.

Requirements

• High school diploma or GED required.
• Strong attention to detail and organizational skills.
• Basic computer skills, including experience using Microsoft Office and web-based applications.
• Ability to read, interpret, and evaluate written information accurately.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to work independently and manage assigned workload.
• Ability to communicate effectively, both verbally and in writing.

Preferred Qualifications

• Experience in an office, administrative, customer service, or educational setting.
• Experience reviewing documents or entering data.
• Familiarity with higher education or admissions processes.
• Experience working with confidential or sensitive information.

Pay

$16.00 per hour

Schedule

Part-time, up to 1,040 hours per academic year (July 1 through June 30). Work schedule will be established by the employee and the Interim Director of Admissions based on operational needs.