Part-Time Administrative Assistant/HR Coordinator

About the role

EMS Unlimited is an exciting, growing and professional provider of many EMS related services such as Wildland & Disaster Response, Special Event Medical, EMS staffing, EMS training and ambulance transport. They are seeking a reliable, organized, and personable individual to join their Omaha team in a part‑time Administrative Assistant/HR Coordinator role. This position supports employee onboarding, administrative operations, and day‑to‑day office functions, serving as assistant to the Chief of Administration.

Responsibilities

• Serving as assistant to the Chief of Administration, completing tasks and projects as assigned
• Assisting with new employee onboarding and orientation
• Communicating with applicants, employees, managers, and vendors by phone, email, and messaging platforms
• Maintaining records and documents across multiple software systems
• Supporting administrative, scheduling, and HR‑related functions
• Following up on open tasks and ensuring communications are completed in a timely manner
• Assisting with special projects and process improvements as needed

Qualifications

• High school diploma or GED
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills
• Experience with employee onboarding, HR, or administrative work preferred
• Comfortable using computers and troubleshooting basic technology issues
• Proficient with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint
• Strong reading comprehension and attention to detail
• Ability to work independently and take initiative when problems arise
• Forward‑thinking mindset with a willingness to improve processes and find solutions
• Ability to manage multiple tasks and maintain timely communication without letting emails, messages, or projects fall through the cracks

Schedule

This is a part‑time position of approximately 20–30 hours per week, generally Monday through Friday, with a flexible schedule. The role will be based out of the Omaha station.