Part-time Administrative Assistant

About the role

The Up Studio is a national award-winning studio that strives to bring joy to people’s lives through concept-driven architecture, interior, and brand design. Our projects are customized to our clients’ needs, site specific, and rooted in a thoughtful design strategy. With appreciation for each team members’ diverse talents, we strongly value a healthy live/work balance for all team members that results in a manageable workweek, which defies the industry standards. Additionally, we encourage and empower all staff to continue to explore innovative approaches to design, building science, and sustainability. We are committed to the idea that architecture and design are not just beautiful—there is a guiding narrative to how that beauty unfolds and is utilized. This is what we believe can truly enhance people’s lives.

Responsibilities

• Preparing for and greeting guests, including set-up and breakdown of conference rooms, preparing any required technology, and coordinating refreshments
• Manage scheduling / calendar for the team, as well as guest and vendor visits
• Booking travel and coordinating conferences & educational opportunities for the team
• Coordinating client & colleague gifts and assisting with event planning as needed
• Order and stock office supplies, and maintain an organized studio space
• Assist staff with project related errands, including sample package coordination, printing & mailings, and occasional neighborhood errands
• Light facilities and housekeeping tasks (ex: taking out trash, vacuuming as needed, cleaning conference table as needed, general tidying as needed, washing coffee pot end of day, etc.)
• Ad hoc organization & research projects

Requirements

• 2+ years of experience in reception/front desk or office admin role
• Hospitality-minded and at ease with front-of-house facing role
• Extremely detailed oriented and accurate
• Strong ability to communicate respectfully and professionally
• Comfortable troubleshooting basic - intermediate technology on-site and in partnership with our IT team (ex: printer & scanner errors, Gmail / Google Calendar / other software setting questions the team may have, etc.)
• Maintain a positive attitude and can remain calm under pressure
• Ability to work from our Long Island City studio Monday, Tuesday & Thursday each week (ideally 9:00am - 1:00pm, but open to discussing this)
• Must be legally authorized to work in the US

Qualifications

• Experience in AEC industry
• Experience working in Google Workspace & Slack
• Experience working with Apple products

Pay

$22-26/hr, commensurate with experience

Schedule

Part-Time position (12-15 hours/week) that will report on Monday, Tuesday & Thursday to our Long Island City Studio (remote work not available for this role at this time); Potential for more hours at times depending on company schedule and special events; Friendly & Approachable Team