PARALEGAL SPECIALIST

JOB DUTIES

• Independently manage and process various subpoenas served on the Department and staff, including trial, witness, deposition, and specialized subpoenas.
• Create and update detailed checklists to monitor compliance for personnel, inmate medical, classification, and other records.
• Conduct thorough research and gather documentation for attorney procedure reviews.
• Cook confidential information review and redaction, determining releasable records and communicating with requesting attorneys.
• Ensure timely subpoena responses to avoid monetary penalties and Contempt of Court issues.
• Initiate and maintain communication with Department members, outside agencies, and attorneys to guarantee subpoena compliance.
• Handle emergency subpoenas, draft and update correspondence, assist attorneys with complex cases, and maintain comprehensive electronic and case tracking records.
• Manage inmate correspondence processing, draft inmate communications as directed, maintain logs, and provide backup support including multi-line phone management.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent telephone and customer service skills.
• Excellent writing skills.
• Experience with Microsoft Office programs (Excel, Access, Word, Outlook).
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze documents to develop alternative recommendation, solve problems, document workflow, and other activities relating to the improvement of management practices.
• Ability to organize documents in a logical format for presentation to the requestor.
• Ability to apply fact-finding and problem-solving techniques.
• Plan, organize and coordinate work assignments.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis activities.
• Establish and maintain effective working relationships with others.

BENEFITS

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retail Plans with the Florida Retirement System:
• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation

REQUIREMENTS

• Must have experience drafting mental health documents.
• Must have experience processing electronic or hard copy mail that is received.
• Must have six (6) months of paralegal or legal secretary experience.
• Experience with being involved in a discovery project with an attorney.
• Experience redacting documents.
• Experience scheduling and/or calendaring for an attorney.
• Experience answering and routing telephone calls using a multi- line phone.