Paralegal / Legal Assistant

About the role

Mining Cannabis Services (MCS) is the premier consulting, staffing, and technology partner for the cannabis industry. We support a diverse portfolio of clients, including social equity licensees, startups, established operators, and multi-state enterprises. Our Legal & Regulatory Services team helps our clients navigate the complex regulatory landscape.

Responsibilities

• Prepare and submit documents to state and local regulators on behalf of clients, such as licensing applications, renewals, ownership disclosures, change-of-information filings, audit responses, and ad hoc agency requests.
• Track every submission to completion.
• Maintain entity filings for clients across multiple states: formation documents, annual reports, registered agent records, officer/director updates, good-standing certificates, and foreign qualifications.
• Manage client lease files end-to-end: organize executed agreements, track key dates, coordinate landlord consents and estoppels, and surface obligations before they become problems.
• Draft, redline, and route NDAs, vendor agreements, leases, and routine commercial contracts for attorney review, working directly with client stakeholders who need them signed.
• Owning the contract lifecycle management (CLM) workflow: intake, naming conventions, executed copies, renewal calendars, and surviving obligations across the client portfolio.
• Track state and local cannabis licensing files: build and maintain renewal calendars, prepare disclosure packets, assemble exhibits, and coordinate signatures across multiple business units and jurisdictions.
• Utilize Legal ERP Software to track, deadline calendars, and reporting dashboards that give attorneys, clients, and leadership real-time visibility into licensing status, contract pipeline, entity standings, and regulatory deadlines.
• Communicate clearly and professionally — in writing and on the phone — with clients, state agency personnel, outside counsel, landlords, vendors, and internal teams.
• Conduct practical legal research on regulatory, employment, real estate, and commercial matters and translate findings into clear, client-ready summaries for attorneys.
• Support litigation, subpoena response, and litigation hold administration — coordinating with outside counsel rather than running the matter yourself.
• Maintain strict confidentiality, attorney-client privilege, and document retention standards.

Qualifications

• Bachelor's Degree and/or paralegal certificate (or equivalent experience)
• 2+ years of legal assistant or paralegal experience in-house at a corporate legal department (highly preferred over law firm experience); experience at a regulatory agency or in a regulated business operations role also considered
• Demonstrated experience preparing and submitting documents to state regulators or government agencies (licensing filings, renewals, disclosures, compliance reports, or similar)
• Hands-on experience maintaining entity filings, leases, and contracts across multiple entities or business units
• Excellent written and verbal communication skills — comfortable corresponding directly with regulators, clients, landlords, and outside counsel
• Comfortable working directly with business stakeholders (operations, HR, finance, procurement) and translating legal requirements into business-friendly guidance
• Experience operating without the structured support of a law firm environment — you've owned CLM intake, managed entity records, or run renewal calendars on your own
• Detail-oriented, highly organized, and comfortable working under pressure across competing client priorities and regulator deadlines
• Professional discretion and commitment to confidentiality
• Proficiency in G-Suite, Microsoft Excel, Adobe Acrobat, and project tracking systems like Monday.com and Asana
• Must be willing to work 100% on-site in our Edina Headquarters
• Successfully pass a pre-employment criminal background check

Benefits and Compensation

• Pay range between $85k - $100k annually
• Health, Dental and Vision insurance
• Employee Assistance Program (EAP)
• 401K Employee Discount Program offering exclusive discounts from top national retailers
• Paid Sick Leave (PSL) and Personal Time Off (PTO)
• Holidays observed include New Year's Day, 4/20, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day

Schedule

Work 100% on-site in our Edina Headquarters