Paralegal

Key/Essential Functions & Responsibilities

• Acts as point of contact for incoming inquiries to the Legal Department by phone or email and arranges for handling and/or escalation accordingly.
• Supports General Counsel, Associate General Counsel and Assistant Director – Legal & Administration with a variety of day-to-day administrative duties, such as coordinating meetings and managing calendar and preparing agendas or presentations.
• Supports the Assistant Director- Legal & Administration by obtaining pertinent information and performing preliminary research to prepare responses for inquiries.
• Maintains, organizes and tracks corporate and legal records in paper or electronic form; makes notifications and/or coordinates requests for documents for litigation holds.
• Assists with prelitigation and litigation matters including but not limited to conducting factual research, case management and drafting and issuing legal preservation notices.
• Coordinates review and response to third-party subpoenas, employment records requests and compliance related document requests, making notifications, gathering and compiling pertinent information from applicable departments and ensuring redacting of confidential information and bates-stamping records for production.
• Assists with the Associate General Counsel and Assistant Director – Legal & Administration by conducting legal research as needed and assisting in drafting legal documents and/or correspondence regarding legal matters.
• Maintains the organization’s electronic contract management system, tracking and monitoring contract-related information including first-level review of contracts, agreements, etc. for all departments, monitoring the life cycle of contracts and database maintenance.
• Provides administrative support for the organization and its subsidiaries’ Board of Trustees in collaboration with CEO’s office including but not limited to scheduling Board meetings.
• Interfaces and coordinates with in-house and outside counsel to assist in discovery by locating and organizing relevant documents.
• Makes recommendations regarding changes to practices and procedures to support increased efficiency and effectiveness.
• Assists with subsidiary and legal entity management and governance, local filings and registrations.
• Performs all other duties as assigned.

Minimum Qualification Requirements

• Paralegal Certification from an accredited program or from a program approved by the American Bar Association; or
• At least three (3) years working as a paralegal in a generalist capacity including experience tracking and maintaining data in electronic systems; or
• Satisfactory equivalent combination of education, experience and/or training.
• Working knowledge of contracts, labor and employment law, medical record acquisition and litigation.
• Strong critical thinking, research and analytical skills.
• Able to maintain confidential and sensitive information.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and ability to quickly learn new software and/or electronic systems.
• Highly organized and detailed oriented, including the ability to effectively handle large volume and diversity of matters, with a focus on continuous process improvement.
• Ability to report on-site to our Manhattan office at least three (3) days per week in accordance with the Agency’s Return to Office Policy and to occasionally travel to program sites or other locations across the NYC metropolitan area.
• Ability to meet essential physical demands of position, including the ability to sit for extended periods, lift and carry files or documents weighing up to 10 pounds and move around the office.

Preferred Qualification Requirements

• Current NYS Notary Public.