Paralegal

Job Duties

• Aid in drafting, reviewing, and managing commercial contracts including vendor agreements, property management agreements, purchase and sale agreements, lease agreements, and other commercial contracts related to community and corporate operations.
• Coordinate due diligence efforts, prepare closing documents, and maintain transaction files.
• Support corporate governance activities, including preparation of board materials, maintenance of corporate records, management of board portal platforms, public company filings, and coordination of entity formations and dissolutions.
• Help with litigation matters by coordinating with inside and outside counsel, organizing case files, tracking deadlines and discovery responses, preparing correspondence, and maintaining litigation tracking systems.
• Conduct legal research on various topics including real estate law, landlord-tenant matters, corporate law, securities regulations, and other issues relevant to REIT operations and manufactured housing or RV communities.
• Maintain and organize legal department files, contracts database, and document management systems to ensure efficient retrieval and compliance with retention policies.
• Assist licensing team, as needed, to coordinate and track insurance claims, certificates of insurance, and compliance with insurance requirements across the property portfolio.
• Support regulatory compliance matters including monitoring changes in laws affecting manufactured housing and RV resort operations, preparing compliance reports, and supporting internal policy development.
• Cook up outside counsel to track progress on outstanding matters and ensure matters are addressed and completed in a timely manner.
• Process and track legal invoices from outside counsel, manage legal budget tracking, and ensure proper coding and approval of legal expenses.
• Prepare and file documents with courts, government agencies, and regulatory bodies including UCC filings, trademark applications, and corporate registrations.
• Support the legal team with special projects including policy updates, training materials, and process improvements.

Requirements

• Associates Degree in Paralegal Studies (Required)
• Bachelor's Degree (Preferred)
• 3 years of paralegal experience (Required)
• 3 years experience with real estate, corporate, securities, or commercial litigation (Preferred)
• Strong knowledge of legal terminology, procedures, and document preparation
• Proficiency with legal research tools such as Westlaw, LexisNexis, or similar platforms
• Excellent organizational skills with demonstrated ability to manage multiple projects and deadlines simultaneously
• Strong attention to detail and accuracy in document preparation and review
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Strong interpersonal skills and ability to work collaboratively with cross-functional teams
• Experience with corporate governance, SEC filings, and board portal software is a plus
• Knowledge of real estate law, REIT regulations, or manufactured housing industry is preferred but not required