Paralegal

About the role

This position serves as a critical member of the Legal and Risk Management Department and is responsible for supporting a broad range of legal, corporate governance, compliance, risk management, and operational initiatives.

Responsibilities

• Maintain corporate entity compliance and governance records.
• Ensure compliance with applicable laws, regulations, and internal policies for affiliated entities.
• Track and manage entity renewals, registrations, and required filings (e.g., annual reports, business licenses).
• Obtain EINs for newly formed entities.
• Prepare and maintain powers of attorney and assist in obtaining signatures of same.
• Assist with drafting, reviewing, and organizing contracts, legal correspondence, and other documents.
• Conduct legal research and summarize findings for attorneys.
• Manage document retention and organization in accordance with company policies.
• Update the company’s Form Bank as requested by Legal and Risk Management Department personnel.
• Review and submit outside counsel legal bills for the Legal and Risk Management Department.
• Schedule and manage department meetings and functions.
• Collaborate with finance, operations, and other departments to gather and verify compliance and reporting information.
• Provide support during audits, due diligence, or other events.
• Develop and oversee systems for real estate broker license management and tracking.
• Monitor and respond to legal inquiries via the legal ticketing system.
• Develop and maintain compliance checklists, templates, and standard operating procedures for legal processes.
• Identify opportunities to streamline workflows and enhance efficiency in entity compliance and other legal operations.
• Administer the contract management library and support its strategic development.
• Manage SharePoint sites for legal document storage and retrieval.
• Engage with real estate commissions, state comptrollers, local taxing authorities, and secretaries of state.
• Research and analyze state and federal laws and real estate regulations.
• Manage communications between management and internal/external stakeholders.

Requirements

• Bachelor’s degree and/or paralegal certificate from an ABA-approved program. High school diploma/GED will be accepted with appropriate experience.
• Minimum of 10 years as a paralegal, legal assistant, or entity manager, preferably in a corporate or in-house setting.
• Strong knowledge of corporate governance and compliance requirements.
• Excellent organizational and time-management skills.
• Proficiency in legal research tools and entity management software (experience with CT Corp and hCue is preferred).
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to manage projects and deadlines.

Qualifications

• Bachelor’s degree and/or paralegal certificate from an ABA-approved program. High school diploma/GED will be accepted with appropriate experience.
• Minimum of 10 years as a paralegal, legal assistant, or entity manager, preferably in a corporate or in-house setting.
• Strong knowledge of corporate governance and compliance requirements.
• Excellent organizational and time-management skills.
• Proficiency in legal research tools and entity management software (experience with CT Corp and hCue is preferred).
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to manage projects and deadlines.

Skills

• Strong knowledge of corporate governance and compliance requirements.
• Proficiency in legal research tools and entity management software (experience with CT Corp and hCue is preferred).
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to manage projects and deadlines.

Benefits

• Competitive salaries, bonuses.
• Medical/dental/vision insurance.
• Pharmacy benefits.
• Health savings account.
• Flexible spending accounts.
• 401(k) plan with company matching.
• PTO.
• Holiday pay.

Pay

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.

Schedule

Full-time