Paralegal

About the role

CME Group is seeking a governance paralegal to support corporate securities compliance, corporate governance, public company reporting obligations, and transfer agent responsibilities.

Responsibilities

• Manage relationship with CME Group’s transfer agent and provide effective customer service to the Company’s retail shareholders.
• Coordinate with Treasury and Compensation on processes such as stock issuances, dividend distributions, tax withholding, DWAC/DRS transactions, share balancing, and address specific nuances related to CME Group's market participants.
• Avoid insider trading by managing the insider list and trading window communications, assist with coordinating pre-arranged trading plans under Rule 10b5-1.
• Prepare and distribute questionnaires, including director and officer questionnaires and related party questionnaires as well as Board and Committee evaluations through a board portal.
• Assist with the preparation of the Company’s proxy statement, including updating disclosures, preparing and managing the proxy calendar, coordinating proxy printing and distribution.
• Coordinate aspects of the annual meeting of shareholders, including engaging with the inspector of election, assisting with voting, and assisting with the script, rules of conduct, and meeting logistics.
• Aid in Section 16 compliance, including maintaining EDGAR codes, tracking director and officer stock holdings, drafting and filing Forms 3, 4 and 5 through Workiva.
• Aid in the preparation and filing of other SEC periodic reports and corporate citizenship reports, including gathering and verifying information for public disclosures, coordinating with internal stakeholders.
• Maintain minute books, corporate records and governance documentation, including minutes, resolutions, charters, bylaws, and governance policies.
• Maintain updated governance documents on the company’s investor relations website.
• Aid in the preparation of Board and Board committee meeting materials, including agenda, resolutions and minutes, upon request.

Qualifications

• Bachelor's degree, or Paralegal Certificate from an ABA-approved program.
• 3+ years of experience with, or exposure to, Corporate Secretary functions, shareholder relations, SEC filings, and corporate governance or a function demonstrating similar experience and skill set.
• Proven ability to effectively manage multiple schedules simultaneously, accurately and independently, while maintaining minimal supervision.
• Excellent judgment, communication, and presentation skills, both verbal and written, including the ability to collaborate with a range of partners.
• A high degree of organizational skill and meticulous attention to detail in all tasks.
• Confident and decisive under pressure; utilizes good judgment and demonstrates maturity, tact and diplomacy; ability to handle confidential and sensitive information with absolute discretion.
• A proactive personality, eager to learn new areas of responsibility, the company’s business and emerging corporate governance practices.
• Ability to communicate effectively, including individuals at the C-Suite level, is required.
• Ability to conceptualize and manage complex projects while engaging resources from inside and outside the department.

Preferred

• Working knowledge of the Securities Act of 1933, the Securities Exchange Act of 1934, and related rules and regulations.
• Proficiency with EDGAR, SEC filing platforms and board portals.