Paralegal

Job Responsibilities

• Litigation Hold Management: Support the issuance, tracking, and management of all litigation hold notices to internal custodians using automated software; safeguard the integrity of the preservation process to avoid spoliation.
• Legal Operations & Billing: Guide and coordinate the legal billing lifecycle, including reviewing outside counsel invoices for alignment with billing guidelines, managing e-billing software, coordinating payment approvals with accounts payable personnel, and reporting on monthly legal spend.
• E-Discovery & Document Collection: Develop and implement complex search terms for data harvesting; coordinate the collection and transfer of electronically stored information (ESI) to external vendors or counsel, verifying adherence to best practices for discovery of ESI.
• Corporate Governance: Contribute to the preparation and management of corporate resolutions, officer/director appointment certificates, and annual filings for various national subsidiaries; maintain the digital corporate minute book; verify that corporate records are up to date with respect to officers and directors of multiple Air Liquide entities.
• Subpoena Response: Act as the key point of contact for third-party subpoenas, gathering responsive records and coordinating with internal departments for timely production.
• Legal Research: Perform substantive legal and factual research from time to time as requested by in-house attorneys using Westlaw, LexisNexis, or public records.
• Administrative Support: Provide support for other administrative duties as necessary to meet the needs of the legal department.

Required Qualifications

• Bachelor’s degree required; a Paralegal Certificate from an ABA-approved program is a plus.
• 5 years experience as a paralegal.
• Candidates must have valid employment authorization in the U.S. and must not require visa sponsorship now or in the future. This position is not open for non-immigrant visa sponsorship.
• Financial Literacy: Strong knowledge of legal billing practices and experience with e-billing software (e.g., BrightFlag, LegalTracker).
• Corporate Secretarial Skills: Proficiency in drafting corporate governance documents and managing multi-entity structures.
• Technical Tools: Experience in the use of Google Workspace applications is a plus.
• Communication: Exceptional written and verbal communication skills for interfacing with executive leadership and external law firms.