Palliative Care Administrative Coordinator

About the role

The Department of Medicine at the University of Wisconsin School of Medicine and Public Health is seeking an Administrative Assistant to provide comprehensive administrative and medical program support for 10-12 faculty members, including executive-level support for the Section Head of Palliative Care and the Hospice and Palliative Medicine (HPM) Fellowship Director. The position reports to the Administrative Manager and operates under the general direction of the Fellowship Manager. Department: School of Medicine and Public Health, Department of Medicine, Division of Hematology, Medical Oncology and Palliative Care in the Operational Area of Palliative Care Administration. Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities! The Division of Hematology, Medical Oncology and Palliative Care at UW-Madison includes more than 60 faculty, over 40 Advanced Practice Providers, and 19 Fellows. The division's faculty leads cutting-edge basic, translational and clinical research programs. This research encompasses cancer biology, cancer prevention, screening and treatment, as well as survivorship and palliative care for patients impacted by solid tumors, benign and malignant hematologic conditions and those requiring stem cell transplant or cellular therapies.

Responsibilities

• Provides project management for the director of palliative care
• Manage schedules for individual providers as well as wards, consult services and clinics including Outreach clinics
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to