PACT Representative I

Full-time position, benefits eligible, 40 hours per week.

Schedule

• Monday & Tuesday, Friday: 7 a.m. – 8 p.m.
• Training: Monday – Friday, 8 a.m. – 5 p.m. for 4 weeks

Pay

Pay range: $21.85 – $32.80 per hour.

Responsibilities

• Uses facility/provider information and established policies and procedures to seamlessly link the patient experience between PACT and the practice site.
• Uses resources and critical thinking skills to assist inbound callers; makes outbound calls when required or when follow-up is necessary.
• Recognizes complex problems and questions and escalates for resolution when needed.
• Performs basic technical troubleshooting for online applications, systems, or access to resolve issues.
• Schedules patient appointments, coordinates cancellations, reschedules, and additions to schedules.
• Obtains demographic and insurance information, verifies insurance coverage, and ensures information is complete and accurate.
• Updates medical records with patient information, applying knowledge of government and third-party payer requirements.
• Completes essential forms and obtains necessary information such as patient demographics and insurance details.
• Identifies emergent calls based on caller information and department procedures; transfers to Registered Nurse for triaging.
• Follows guidelines for emergency situations and critical call handling.
• Determines patient needs and routes calls for triage, scheduling, rescheduling, canceling appointments, submitting medication refill requests, and paging providers.
• Provides customer service per departmental standards, measured by post-call surveys.
• Asks clarifying questions, presents options or solutions, and escalates only necessary situations.
• Assists with organizational marketing efforts by providing information and referrals, maintaining records, and updating provider/marketing databases.
• Performs additional duties based on department needs.
• Maintains knowledge and efficient utilization of all information systems used by the department.
• Acts as the first point of contact for customers reaching out to Advocate Health through PACT services.
• Supports PACT initiatives, accurately documenting interactions using the electronic medical record.
• Provides wayfinding and resolves customer inquiries, including general information, paging providers, front-ending symptomatic patient calls for nurse triage, updating customer information, verifying medical records, entering medication refill requests, and scheduling appointments.

Requirements

• High school diploma or equivalent required.
• Typically requires 0–1 year of experience in a call center, healthcare, or other customer service-related area.

Skills

• Knowledge of customer service and ability to work with a variety of patients and situations.
• Ability to follow workflows while operating in a structured environment.
• Basic knowledge of medical terminology is helpful but not required.
• Basic understanding of computers and desktop software packages.
• Ability to work in a fast-paced environment, handling a variety of customer/patient needs.
• Basic multitasking, problem-solving, organization, and prioritization skills.
• Ability to use/manage a multiple-line telephone system.
• Demonstrated ability for analysis, logical thinking, accuracy, and attention to detail.
• Strong verbal communication skills and ability to interact with a diverse customer population.
• Ability to provide excellent customer service and follow-up.
• Ability to communicate with customers while researching and documenting interactions on multiple systems.
• Ability to actively listen and determine customer needs.
• Ability to resolve customer issues.
• Ability to work varied hours based on departmental business needs.

Physical Requirements and Working Conditions

• Must have functional vision, touch, speech, and hearing.
• Required to sit most of the workday.
• Operates all equipment necessary to perform the job.
• Exposed to normal office environment and/or remote work environments.

Benefits

• Base compensation within the listed pay range based on qualifications, skills, experience, and training.
• Premium pay such as shift differential, on-call pay, and more based on role.
• Incentive pay for select positions.
• Annual performance-based increases.
• Paid Time Off programs.
• Health and welfare benefits including medical, dental, vision, life, short-term, and long-term disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.

Note: Eligibility for programs may depend on FTE or status (e.g., full-time, part-time, per diem, temporary).

About the Organization

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia, and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience, and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for expertise in cardiology, neurosciences, oncology, pediatrics, rehabilitation, organ transplants, burn treatments, and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides over $6 billion in annual community benefits.