Outreach and Engagement Coordinator

About the Role

The Outreach & Engagement Coordinator will provide administrative, logistical, and creative support for the Center’s wide range of public, internal, and student-facing engagement opportunities and communications efforts. The Coordinator will work as a member of the Communications team, reporting to the Director of Communication, and will collaborate with faculty, fellows, and staff across the Center. There may be opportunities for growth within the Center’s communications department.

Responsibilities

• Work with the Director of Communications and colleagues to select, plan, and execute creative, engaging, timely, and substantive in-person and virtual engagement opportunities for the public, students, fellows, BKC community members, and internal audiences.
• Collaborate on logistics for all engagement and outreach opportunities, coordinating with applicable colleagues.
• Work closely with the communications colleague responsible for event promotion.
• Coordinate key aspects of public and BKC community outreach, including supporting conceptual development, managing timelines, coordinating invitations, providing day-of support (ensuring technical and A/V setup for in-person and virtual events), and follow-up.
• Schedule meetings and touchpoints with relevant staff, speakers, and participants; coordinate follow-up communications; and track commitments and deadlines.
• Communicate with guests and speakers and act as a liaison between them and BKC experts.
• Support large-scale communications team projects, such as the annual end-of-year report, by coordinating content development, tracking deadlines, and liaising with involved parties.
• Track major national and international convenings and conferences on artificial intelligence and digital technology to coordinate BKC expert engagement; maintain a convenings calendar, track application dates, and suggest relevant BKC experts.
• Act as a touchpoint for BKC experts and track their proposals.
• Contribute to community-building efforts and internal communications by supporting the planning and coordination of internal BKC strategy sessions and workshops.
• Accomplish additional duties as required, consistent with the functions of the work unit and level of responsibilities.

Requirements

• 3 or more years of experience in office administration or a related field (business environment and/or customer service). Education beyond high school may count toward experience.
• Familiarity with event logistics.
• Familiarity with coordinating multiple calendars at once, including the calendars of leadership.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to be responsive and collegial in professional communications.
• Experience running Zoom webinars and public meetings, and comfort with learning new technologies.
• Capacity to work effectively both independently and as a member of a team.
• Comfort with working with broad perspectives, curiosity about others' stories, and a positive outlook.

Preferred Qualifications

• Demonstrated interest in technology, societal impacts, public policy, and the intersections among these areas.

Additional Information

This is a term appointment currently expected to extend through June 30, 2027, with potential for renewal subject to funding and departmental need. The position is full-time (35 hours per week, Monday–Friday). Harvard University is unable to provide visa sponsorship for this position.

Some duties may be performed remotely, but the work schedule and location will be set by the department based on operational needs. Employees in hybrid positions must work in a Harvard-registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.

Benefits

• Generous paid time off, including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.