ORA Grants Analyst 3

Core Job Summary

The ORA Grants Analyst 3 oversees the maintenance of timely and accurate financial records in accordance with standard fiscal practices and requirements for grant functions in assigned division(s). Moreover, the ORA Grants Analyst 3 manages budgets for all government grants and contracts while providing grant accounting services for awards made by sponsors.

Core Job Functions

• Timely preparation and submission of monthly vouchers and expenditure justifications.
• Aids in the preparation of program budgets, modifications, and forecasts.
• Performs grant-related functions such as budget distributions, expense monitoring, periodic invoicing, and financial reporting.
• Communicates with fiscal contacts at funding source for problem resolution and information gathering.
• Maintains knowledge of current issues relating to grants and single audits of federal, state, and local government agencies and non-profit organizations.
• Maintains the general ledger and enters any adjustments or reclassifications.
• Investigates discrepancies, interprets agreements and regulations, and provides recommendations based on sound accounting practices.
• Completes all aspects of the annual audit report on federal awards.

Core Qualifications

• Education: Bachelors degree in Accounting, Finance or related field.
• Certification and Licensing: Successful completion of Certified Public Accountant, Certified Financial Research Administrator, or Certified Research Administrator status or equivalent designation preferred.
• Experience: Minimum 4 years progressive Grant Accounting experience. Analysis of large data sets.

Department Specific Functions

• Oversight of sponsored research accounts from award set-up through closeout while adhering to University, State and Federal policies.
• Supports the sponsored programs core unit and department, in education and training; assesses needs and resolves issues of the core unit, administrators and principal investigator related to grants and contracts.
• Maintains regular communications with department and communicates with fiscal contacts at funding source for problem resolution and information gathering.
• Assists in the completion of all aspects of the annual audit report on federal awards.
• Responsible for awards funded by federal and not-for profit sponsors based on assigned portfolios.
• Performs grant closeout functions including reconciliations, financial status reports, final invoices, and final reporting.
• Serves as backup to approve expense transactions to ensure accuracy and completes journal entries.
• Creates journal entries (JEs) to allocate residuals/overdrafts and/or overhead discrepancies to departmental accounts, as a result of reconciliations/closeouts.